MirrorWeb

Event Coordinator

Austin, Texas · Director · Internship

Sponsorship not specified$10k-$20kDetected 34 days ago

RESTData EngineeringHubSpotLogisticsCustomer SuccessResearchLeadershipCommunication

About the role

We are hiring for precision, reliability, and capacity.
MirrorWeb's events and field motion is growing: industry conferences, private dinners, virtual events, and an expanding Compliance Consultants Program that runs across field, digital, and content.
You will work directly alongside the Sr.

Own the details. | MirrorWeb
Serve as the primary point of contact for venues, vendors, and logistics partners.
Build and maintain event runbooks and pre-event checklists so nothing gets missed and nothing depends on memory.
Manage scheduling, invitations, venue coordination, run-of-show, and follow-up logistics for program events and roundtables.
scheduling, speaker management, platform setup, show flow management, run-of-show documents, recording, and follow-up distribution.

0-2 years of experience in B2B marketing, event coordination, program support, or a closely related field.
You can draft a clean vendor brief, a pre-event attendee email, or a post-event readout without hand-holding.
0-2 years of experience in B2B marketing, event coordination, program support, or a closely related field. Strong internship or project experience counts.
Exceptional organisational ability and a maniacal attention to detail. You do not let things fall through the cracks. You build systems so they can't.
A bias for action and ownership. You don't wait to be reminded. You follow through and you communicate proactively when something is at risk.
Basic HubSpot familiarity or a fast-learning mindset to get there quickly.
Comfortable with AI tools, or excited to become so. You see AI as a way to do more with less, not as something to fear.
Clear communicator: written and verbal. You can draft a clean vendor brief, a pre-event attendee email, or a post-event readout without hand-holding.
Austin-based preferred. Must be comfortable with 10-20% travel to industry events and regional activations.

Prior exposure to financial services, compliance, or regulated-industry brands.
HubSpot certification or demonstrated experience managing contact lists and simple automations.
Experience using AI tools for marketing workflows (Claude, ChatGPT, Notion AI, etc.).
Background in event production, hospitality, or B2B conference coordination.
This is a junior, execution-focused role.
Strategy and playbooks are provided.
Your job is to make sure everything that's supposed to happen actually happens, precisely, and on time.
Sourced and influenced pipeline is the North Star for this role.

category leadership is well on its way, the team is exceptional, and the work is genuinely consequential for the compliance professionals and institutions that depend on us.
The Opportunity
You will be embedded in a modern, AI-first marketing team at a growth-stage B2B SaaS company.

This listing is sourced directly from MirrorWeb's careers page and normalized into a canonical job model.