Western Digital

Executive Assistant - Supply Chain Leadership

San Jose, CA, United States

Sponsorship not specifiedDetected 18 hours ago

ExcelAuditingSupply ChainLogisticsProcurementERPCadenceVoIPLeadershipCommunicationCollaborationPublic SpeakingAdaptabilityMicrosoft OfficeSharePoint

About the role

This is a high-impact, highly visible executive support role embedded within Western Digital's Global Procurement organization.
You will serve as the operational backbone for two senior Vice Presidents - enabling them to move fast, stay organized, and lead effectively across a globally distributed supply chain organization.
This role goes beyond traditional administrative support: you will be a trusted partner who anticipates needs, drives operational cadence, and acts as a force multiplier across the team.

Own and manage complex, multi-time-zone calendars for two VPs - proactively resolving conflicts, prioritizing meetings, and protecting focused work time
Manage and reconcile T&E reports with accuracy and timeliness using Concur or equivalent WD-approved platforms
Support communication between the VPs and internal stakeholders (Finance, Legal, Engineering, Operations, HR) and external partners including suppliers and ODMs
Proactively manage VP inboxes, flag time-sensitive items, and own actions item follow-through-escalating only what requires executive attention.
Maintain confidentiality of sensitive business information including supplier negotiations, pricing, and strategic roadmaps
Maintain a forward-looking view of the leadership calendar to anticipate preparation needs-briefing, materials, and logistics - 2-4 weeks in advance.
Lead end-to-end coordination of staff meetings, All Hands, QBRs (Quarterly Business Reviews), and Executive Business Reviews (EBRs), Supplier forums - including agenda design, logistics, AV/video conferencing setup, and follow-up tracking
We are a key partner to some of the largest and highest-growth organizations in the world.
Together, we can build the future of data storage.
Build and refine executive-level PowerPoint presentations for C-suite reviews, Board prep, and supply chain leadership summits - including slide design, visual consistency, data storytelling, and message flow

Prepare briefing materials, pre-reads, and agendas for leadership reviews, staff meetings, and executive offsites
Draft, edit, and route executive communications - emails, memos, talking points, and announcements - with a high bar for clarity and tone
Serve as a credible and professional representative of the VP office in all stakeholder interactions-internal and external.
Track action items and decisions from meetings; hold owners accountable to deadlines
Coordinate cross-functional working sessions with teams across APAC, EMEA, and Americas, navigating global time zones effectively
Track department budget, POs, and vendor invoices for internal purchases; coordinate with Finance for approvals and accruals
Review and proof all outgoing materials for accuracy, grammar, formatting, and tone before distribution

The salary range is what we believe to be the range of possible compensation for this role at the time of this posting.
We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York.
If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
You will be eligible to be considered for bonuses under either WD's Short Term Incentive Plan ("STI Plan") or the Sales Incentive Plan ("SIP") which provides incentive awards based on Company and individual performance, depending on your role and your performance.
You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable.

At WD, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital®, WD®, and WD_BLACK™.

This listing is sourced directly from Western Digital's careers page and normalized into a canonical job model.