Harman International

Executive Assistant

Carlsbad – California, USA · Full-time

Sponsorship not specified$44k-$65kDetected 5 days ago

ExcelLogisticsLeadershipCommunicationOrganizational SkillsMicrosoft Office

About the role

This role will coordinate executive calendars, meetings, travel arrangements, communications, and other administrative activities that enable leaders to operate efficiently and effectively.
A portion of this role will also include organizing and executing small- to mid-scale corporate events.

Provide proactive, high-level administrative support to Executive Leaders, managing complex calendars, scheduling priorities, communications, travel arrangements, and daily logistics to maximize executive effectiveness and productivity.
Partner closely with executives to ensure they are informed of key priorities, deadlines, commitments, and emerging issues, helping them anticipate challenges and stay aligned on critical business objectives.
Manage domestic and international travel arrangements for executives, including itinerary development, transportation, accommodations, registrations, and other travel-related logistics.
Collaborate effectively with executive assistants, administrative professionals, and cross-functional teams to coordinate activities, schedules, communications, and requests on behalf of Executive Leaders.
Build and maintain strong working relationships across all levels of the organization while exercising sound judgment, professionalism, and discretion when handling confidential and sensitive information.
Provide additional administrative and project support as needed to advance executive and organizational priorities.

Minimum 5-7 years of experience supporting senior executives, including C-suite leaders, in a fast-paced corporate environment.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
Flexibility in working hours is required to support training schedules, events, logistics timelines, and business needs beyond standard office hours.
You are able to lift, move, and stage training equipment and assets as required by the role.
Success in this role requires outstanding organizational skills, attention to detail, sound judgment, and the ability to thrive in a fast-paced environment.

Strong attention to detail, commitment to producing accurate work in a timely manner.
Ability to handle sensitive situations and confidential information with discretion.
Experience in organizing and managing meetings, conferences, and events can be beneficial.
May require occasional overtime.
Successfully complete a background investigation and drug screen as a condition of employment (post-offer).
Access to employee discounts on world-class products (JBL, HARMAN Kardon, AKG, and more )
Extensive training opportunities through our own HARMAN University
Competitive wellness benefits
Tuition reimbursement
"Be Brilliant" employee recognition and rewards program
able to effectively prioritize assignments and competing deadlines in a fast-paced environment.
What Makes You Eligible

Partner with Facilities Management to support the efficient operation of the office environment and ensure a welcoming experience for employees, executive visitors, customers, and business partners.

This listing is sourced directly from Harman International's careers page and normalized into a canonical job model.