Opensity Solutions
Office Services Associate
USA-Edina-MN, USA
Sponsorship not specifiedDetected 5 days ago
ExcelCommunicationTime ManagementMicrosoft Office
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16Unrated
Cap-exempt (no lottery)0
Sponsors this role0
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70
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About the role
- Reporting to the Client Relations Manager, this position bears responsibility for maintaining a professional and efficient office environment.
- Employment decisions at Opensity are based on qualifications, merit, and business needs.
- Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law.
Responsibilities
- Prepare and distribute legal documents, correspondence, and confidential materials.
- Operate and maintain copy, scanning, printing, and binding equipment.
- Provide document reproduction and finishing services, including assembling trial binders and client presentations.
- Maintain office supply inventory and restock kitchens, conference rooms, and supply areas.
- Assist with records management, including filing, retrieval, storage, and destruction of confidential legal documents in accordance with firm policies.
- Support attorneys and staff with administrative requests and office service needs.
- Coordinate with building management for maintenance and service requests.
- Maintain confidentiality of client information and firm records.
- Perform other duties as assigned.
Requirements
- Experience handling confidential information with discretion.
- Familiarity with office equipment including copiers, scanners, postage machines, and binding equipment.
- Basic proficiency in Microsoft Office Suite (Word, Outlook, Excel).
- Ability to prioritize multiple tasks in a fast-paced environment.
- High school diploma or GED required
- associate degree preferred.
- 1-3 years of office services, administrative support, mailroom, hospitality, or facilities experience, preferably in a law firm or professional services environment.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Professional appearance and customer-service-oriented attitude.
- Ability to work independently and collaboratively as part of a team.
Nice to have
- Experience in a legal or corporate professional services environment.
- Experience supporting meetings, conferences, and client events.
- Physical Requirements
- Ability to lift and carry up to 40 pounds.
- Ability to stand, walk, bend, and move throughout the office for extended periods.
- Ability to push mail carts and transport office supplies.
- Manual dexterity to operate office equipment.
- Process incoming and outgoing mail, packages, and courier deliveries.
Skills
- Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
Compensation
- The Compensation range for this role is up to 22.00 USD per hour and may be eligible for an annual bonus.
Benefits
- The Compensation range for this role is up to 22.00 USD per hour and may be eligible for an annual bonus.
Equal opportunity
- Opensity is an Equal Opportunity Employer.
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This listing is sourced directly from Opensity Solutions's careers page and normalized into a canonical job model.