Handshake

Senior Executive Assistant

San Francisco, CA · Senior · Full-time

Sponsorship not specifiedDetected 42 days ago

Project ManagementLogisticsRecruitingHRISLeadershipCommunicationCollaborationProblem SolvingAdaptabilityOrganizational Skills

About the role

Complex calendar management and internal and external meeting coordination across three C-level executives, balancing competing priorities and maximizing executive effectiveness.
Schedule internal and external meetings; follow up with guests to confirm attendance and help compile and prepare meeting materials.
Assist with booking travel, including airline and hotel, and ground transportation arrangements, and prepare detailed itineraries for executives.

Manage expenses and expense reporting for executive leaders.
Support special projects and cross-functional initiatives on behalf of executive leaders, tracking key deliverables, deadlines, and follow-up items.
Handshake is seeking a highly organized, proactive, and strategic Senior Executive Assistant to support three C-level executives.
In addition to providing executive support, this individual will serve as a trusted partner across the organization, helping coordinate key initiatives, drive operational excellence, and foster a positive employee experience.
Collaborate closely with the broader Executive Assistant team, sharing best practices and providing support as needed.

Strong proficiency in Google Workspace and collaboration tools such as Slack, Zoom, Workday, and modern productivity platforms.

Experience leveraging AI and automation tools to improve efficiency and streamline administrative workflows is a plus.

Proven experience supporting multiple senior leaders simultaneously with exceptional attention to detail and prioritization skills.
Outstanding verbal and written communication skills.

Plan team events, offsites, and annual week-long onsite while maintaining a strong pulse on culture and team morale.

Handshake delivers benefits that help you feel supported-and thrive at work and in life.
The below benefits are for full-time US employees.
🎯 Ownership: Equity in a fast-growing company
💰 Financial Wellness: 401(k) match, competitive compensation, financial coaching
🍼 Family Support: Paid parental leave, fertility benefits, parental coaching
💝 Wellbeing: Medical, dental, and vision, mental health support, wellness stipend
📚 Growth: Learning stipend, ongoing development
🏝 Time Off: Flexible PTO, 15 holidays + 2 flex days
Explore our mission, values, and comprehensive US benefits at joinhandshake.com/careers http://joinhandshake.com/careers.
Partner hand-in-hand with world-class AI labs, Fortune 500 partners and the world's top educational institutions
Build a massive, fast-growing business with billions in revenue
💻 Remote & Office: Internet, commuting, and free lunch/gym in our SF office

Handshake was founded on a simple belief that everyone deserves a path to a great career, regardless of where they went to school or who they know.
Today, we power 25 million job seekers, 1 million+ employers, and 1,600 educational institutions.
In 2025, we started Handshake AI and built the fastest-growing AI data business in history.
We work directly with frontier AI lab researchers to create evaluations, publish benchmarks, and push the boundary of data.
We've grown from $0 to ~$1B run rate and pay ~$60M to over 30K individuals every month.
Team outings & referral bonuses
5+ years of Executive Assistant experience supporting senior executives, preferably within a high-growth technology company or similarly fast-paced environment.

This listing is sourced directly from Handshake's careers page and normalized into a canonical job model.