Vertex Pharmaceuticals

Senior Administrative Assistant - GVAS

Boston, MA · Senior

Sponsorship not specified$39k-$58kDetected 4 days ago

Project ManagementExcelLogisticsProcurementRecruitingHRCadenceResearchLeadershipCommunicationPublic SpeakingMicrosoft OfficeSharePoint

About the role

Job Description Vertex currently operates at the forefront of scientific innovation and has successfully developed and commercialized multiple breakthrough medicines for Cystic Fibrosis (CF) patients.
Our long-term commitment to advancing innovative therapies in other serious diseases continues to increase our need to grow and expand as an organization.
In this capacity, the individual should excel at organization, management of multiple peoples' time and expectations, have a self-starter attitude and anticipate / proactively address challenges.

Provide logistical planning and administrative support for VP including calendar management, travel, expense reporting and document production
Perform various supporting tasks such as creating/amending/formatting documents/presentations in Word, Excel or PowerPoint, printing, etc.
Manage meeting scheduling for multiple cross-functional, cross-regional forums that include participants VP and above (e.g. GPRC and Market Access Leadership Forum)
Maintain cadence of key meetings including GPMA team meetings, Leadership Team meetings, 1:1s with direct reports, etc.
Serve as key logistics contact for internal commercial planning processes ( LRP, business planning, budget); Maintain GPMA calendar for deadlines and deliverables
Build agenda for weekly team meetings (GPMA & LT)
Maintain materials on team's site
Based on goals established by VP, source external/internal experts and co-develop curriculum for team development

Bachelor's degree and 2-6 years of experience in a similar role
Detail oriented with the ability to proactively identify, communicate and address challenges
Ability to clearly present project status and outline processes in oral and written formats
prepare meeting rooms & facilitate catering if required
Manage the training of and overall procurement process for the team and liaise with related functions as required on behalf of GPMA
Proficient in Microsoft Office suite, Outlook Calendar Management, and Concur Expense reporting systems
Proven ability to prioritize effectively and successfully implement multiple projects on competing timelines
Proven experience working in a fast-paced environment where multi-tasking is a part of doing business
Excellent verbal and written communication skills
Exceptional interpersonal skills, especially with senior executives, and experience across organizational functions
Able to be trusted with highly confidential and sensitive information
Team player with a track record of developing rapport and credibility with colleagues
Able to work independently on most aspects of projects
Able to solve non-routine, complex issues in a proactive manner
Consistently displays sound ethics, good judgment and demonstrates Vertex's core values

The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting.
This role is eligible for an annual bonus and annual equity awards.
Some roles may also be eligible for overtime pay, in accordance with federal and state requirements.
Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law.

Work with external parties including Concur to coordinate travel, hotel and related reservations for VP and Senior Directors on the team
Handle all expenses for designated leadership in a timely fashion and per company policy/guidelines
The Flex status for this position is subject to Vertex's Policy on Flex @ Vertex Program and may be changed at any time.
Company Information
Vertex is a global biotechnology company that invests in scientific innovation.
Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law.
Vertex is an E-Verify Employer in the United States.
Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at ApplicationAssistance@vrtx.com
Serve as the face for GPMA team while liaising with key internal and external customers

This listing is sourced directly from Vertex Pharmaceuticals's careers page and normalized into a canonical job model.