United Talent Agency

Coordinator, Finance & Operations

New York, NY

Sponsorship not specified$75k-$85kDetected 5 days ago

SalesforceAccountingExcelOnboardingLeadershipPublic Speaking

About the role

UTA seeks an Operations Coordinator to join UTA Marketing in New York.
The Coordinator is the connective tissue of this team's day-to-day operations, spanning financial ops, project and staffing ops, and systems work across Airtable, Salesforce, Hive, and AI platforms.
The remit is two-sided: run today's workflows with precision, and convert manual work into automated, repeatable processes that scale.

Own remittance and reconciliation end-to-end, using AI-assisted workflows to match deposits to invoices and partnering with back-office partners and financial data management.
Drive vendor and client onboarding from intake to live: supplier forms, due diligence, security review, MSA setup, and Ariba/portal coordination.
Own product placement operations: shipments, metadata, client-specific tagging, and the daily upload workflow.
Design and build Airtable schema, automations, and form guardrails that turn manual processes into self-running workflows.
Run the Hive support inbox and support ongoing system upgrades - dashboards, training materials, and hypercare responsiveness.
Build SOPs and recorded walkthroughs so every process is transferable, not dependent on a single operator.
Partner with planning on sales forecasts and utilization reporting and bring self-initiated improvement plans to leadership.
Access to the tools, leadership, and resources you will need to create and drive a center of excellence
Competitive programs to support your well-being

Strong Excel / Google sheet skills required
Strong interest and demonstrated experience in AI tooling and automation workflows
Airtable or low-code software building skills required
Salesforce proficiency
Familiarity with bookkeeping / accounting best practices

run today's workflows with precision, and convert manual work into automated, repeatable processes that scale.

The salary range for this role is $75,000 to $85,000 commensurate with experience and skills.

This listing is sourced directly from United Talent Agency's careers page and normalized into a canonical job model.