FIS
Executive Assistant to Chief Legal & Corporate Affairs Officer
US FL JAX 347 · Exec
Sponsorship not specifiedDetected 1 day ago
ReactProject ManagementExcelCustomer SupportLeadershipCommunicationCollaborationTime ManagementMicrosoft OfficeSharePoint
About the role
- This role demands agility, discretion, and a proactive mindset to orchestrate schedules, global communications, and cross-functional collaboration with speed and accuracy.
- This is not a virtual role but may have flexibility for some hybrid days.
- You'll be part of the Executive Assistant Center of Excellence (EA CoE) - a global community redefining what it means to be an EA at FIS.
Responsibilities
- The C-Suite Executive Assistant (EA) provides high-level administrative support to executive(s) and their teams, ensuring timely responses, efficient coordination, and seamless execution of daily operations.
- Together, we enable consistent standards, build connections across regions, and elevate the impact of executives we support.
- Our EAs are trusted strategic partners, not task managers - they anticipate, translate, and deliver with precision.
Requirements
- Minimum of 5 years as an Executive Assistant supporting C-suite (President or above) is required to be considered.
- You must be a self-starter, who needs little to no supervision, is decision maker, and has a strong ability to push back when needed to keep Executive on task.
- Experience with coordinating International Travel is required
- Extensive knowledge of methods and techniques to perform general clerical administrative duties and proficiency in common industry applications.
- Specific expertise in MS Outlook, MS Word, Excel and PowerPoint, Teams, SharePoint required
- Ability to follow-through on open items and strong attention to detail
- Ability to adapt to change and react to evolving business needs
- Willingness and ability to learn new company processes and policies quickly and translate that information to the executive
- Strong ability to contribute ideas, be part of the leadership team, and be an ambassador for the Executive and team.
- Extensive knowledge of methods and techniques to perform general clerical administrative duties and proficiency in common industry applications. Specific expertise in MS Outlook, MS Word, Excel and PowerPoint, Teams, SharePoint required
- Ability to maintain confidentiality, communicate information to others effectively, and maintain accurate records
- Strong familiarity with AI-enhanced productivity tools and a willingness to adopt emerging technologies to improve processes and outcomes.
- Willingness to effectively manage executive calendar and set expectations as needed
- Effective written and verbal communication skills
- Ability to establish and maintain effective working relationships with executives, employees, clients and public
- What you will be doing:
Nice to have
- However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation.
- All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.
- Recruitment at FIS works primarily on a direct sourcing model
- a relatively small portion of our hiring is through recruitment agencies.
Company info
- The CoE drives operational excellence, collaboration, and capability building across the EA network.
- If you're energized by complexity, grounded in detail, and excited to play a pivotal role in how FIS operates, this is where you belong.
- What you bring:
- The Executive Assistant role will involve performing administrative duties for the executive and team to ensure timely responses and quick turn-around times, as well as providing support to FIS' Board of Directors.
- You will manage the schedule including arranging appointments, travel, meetings, expense management, conference calls, etc.
- This is a fast-paced and responsive team and they are looking for someone who is technically savvy.
- Performing various high-level administrative duties including executive and personal assistance to meeting planning, coordination of agenda, and handling meeting requests.
- Builds strong relationships with other Executive Assistants, enabling close collaboration across teams.
- Provide "gatekeeper" role, providing a bridge for smooth communication between the executive and stakeholders, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
- Work requires analysis and use of initiative and independent judgment, ability to anticipate business needs proactively.
- Remains knowledgeable of corporate policy. Often called upon to interpret and communicate executive intent to other employees.
- Exercises judgment within generally defined practices and policies to meet objectives.
- Works under minimal supervision with excellent customer service, time management and organizational skills.
This listing is sourced directly from FIS's careers page and normalized into a canonical job model.