University of Texas at Austin

Administrative Associate – University Risk and Compliance Services

AUSTIN, TX · Contract

Work authorization requiredDetected 21 days ago

Computer VisionStatisticsComplianceAccessibilityLogisticsHRISCustomer SupportCommunicationProblem SolvingMicrosoft Office

About the role

If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin.
Assist with purchasing and reimbursement processes, including travel requests, purchase requisitions, receipt reconciliation, and ProCard transactions.
Three years of clerical experience, including one year at the Senior Office Assistant level.

Assist with the implementation of workflows and the ongoing evaluation of processes to support continuous improvement and operational efficiency.
Serve as backup support during the Executive Assistant's absence, ensuring continuity of essential administrative operations and services.
Assist with coordinating meeting and event logistics, including reserving space, scheduling participants, preparing materials, and arranging refreshments, supplies, and other support services as needed.
Compliance, Ethics & Regulatory Support:
Clery Compliance Program Support:
Assist with the collection of data and other support functions, as needed, for the Clery Compliance program.
Support the Executive Assistant in coordinating daily administrative operations for URCS.
Provide general office support by managing supplies and inventory, coordinating office equipment maintenance and work orders, and preparing materials for meetings and departmental activities.

Experience using Microsoft Office Suite, including electronic calendaring, and Adobe Acrobat.
Ability to work cooperatively in an office environment and provide excellent customer service.
Must be eligible to work in the US on a full-time basis for any employer without sponsorship.
Required Materials
Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section
you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Experience using UT's preferred platforms, including Workday, DEFINE, DocuSign, and other administrative systems.
Extensive experience in roles demonstrating advanced competency in direct customer service, problem-solving, and process improvement.
Bilingual in English and Spanish.
May work around standard office conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity
3 work references with their contact information
at least one reference should be from a supervisor

$45,000 + depending on qualifications
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Competitive health benefits (employee premiums covered at 100%, family premiums at (50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ----
Retirement Plan Eligibility:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.
The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Equal Opportunity Employer:

This listing is sourced directly from University of Texas at Austin's careers page and normalized into a canonical job model.