Barnes & Thornburg
Office Administrator
Minneapolis · Contract
Sponsorship not specifiedDetected 15 days ago
Project ManagementNegotiationAccountingExcelLogisticsProcurementRecruitingHRPerformance ManagementLeadershipCommunicationProblem SolvingMentoringMicrosoft Office
About the role
- Serves as the primary liaison between attorneys and administrative teams in the office, acting as the first point of contact for concerns and independently resolving workflow or staffing challenges before they escalate.
- Reasonable accommodation requests may be accommodated, absent undue firm hardship.
- Subject to Firm needs, the duties and responsibilities of this position may change at any time, on a temporary or permanent basis, and with or without notice.
Responsibilities
- Performs assigned human resources functions for the office(s) including, but not limited to:
- Partners with Human Resources on direct report employment-based decisions related to promotion, performance improvement, and termination.
- Partners with the business professional recruiting team in the full-cycle recruiting of direct reports, including sourcing candidates, interviewing, and hiring.
- Assists Legal Recruiting with attorney and legal support staff interview scheduling.
- Prepares and maintains business professionals compensation budget.
- Implements the Firm's Policy on Legal Administrative Support and drives the continuous improvement of support staff operational efficiency.
- Supports staffing strategy and resource alignment by evaluating workload distribution, identifying staffing gaps, and recommending adjustments to ensure attorneys are properly supported.
- Maintains Dayforce update and exceptions and approves timecards for all hourly administrative business professionals on a bi-weekly basis.
- Prepares and maintains office operating expense and capital budget.
- Establishes financial controls and guidelines that optimize cost effectiveness and profitability.
Requirements
- Bachelor's degree or equivalent required.
- Minimum of 5-7 years of experience as an Office Administrator or senior-level business manager, preferably within a legal or professional services environment.
- Proven track record of progressive success in human resources or administrative management with a growing organization.
- Solid understanding of basic accounting principles and experience with budget management.
- Strong written and verbal communication skills, with the ability to interact effectively and diplomatically with attorneys, business professionals, and external vendors.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- As such, it is not designed to cover or contain a comprehensive listing of job duties or responsibilities required in this job.
- Performs or manages all required financial management functions for the office(s) including, but not limited to:
- Performs or manages all required facilities management functions for the office(s) including, but not limited to:
- Demonstrated leadership and management capabilities, with a strong ability to implement initiatives and drive positive organizational change.
- Experience in facilities management, including design, construction, contract negotiation, and project oversight, is a plus.
- Excellent organizational, project management, and problem-solving skills.
- Strong relationship-building and team leadership abilities.
- Demonstrated strong business acumen, judgment and decision-making skills.
- This job description is intended to describe the general requirements of this position. As such, it is not designed to cover or contain a comprehensive listing of job duties or responsibilities required in this job. Subject to Firm needs, the duties and responsibilities of this position may change at any time, on a temporary or permanent basis, and with or without notice.
- Working Conditions:
- Normal office environment with little exposure to excessive noise, dust, temperature and the like.
Compensation
- Responsible for full cycle performance management of direct reports, including direct supervision, training, coaching, evaluation, and compensation review.
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This listing is sourced directly from Barnes & Thornburg's careers page and normalized into a canonical job model.