Rubrik
Executive Assistant
New York, NY
Sponsorship not specified$20k-$25kDetected 7 days ago
Data AnalysisProject ManagementSalesExcelAuditingLogisticsLeadershipCommunicationCollaborationMentoringMicrosoft Office
About the role
- Our "One Rubrik" selling approach provides all the resources you need to exceed your goals and take your career to the next level-all while doing something truly purposeful: protecting the world's data.
- This role requires high availability and flexibility to match the executive's schedule, balanced by a culture of mutual trust.
- Rubrik Agent Cloud accelerates trusted AI agent deployments at scale by monitoring and auditing agentic actions, enforcing real-time guardrails, fine-tuning for accuracy and undoing agentic mistakes.
Responsibilities
- Strategic Executive Support
- Communications & Business Writing: Draft and refine internal and external communications, review cross-functional team messaging, and prepare briefing documents to ensure the executive team is prepared for all engagements.
- Project Management: Drive key initiatives for the leadership team to completion, including recruiting coordination, expense management, and data analysis (e.g., tracking attainment for All Hands).
- Collaboration: Build strong relationships cross-functionally with key stakeholders and other Senior EAs
- AI Fluency: Familiarity with or a strong willingness to adopt AI tools to drive efficiency in administrative tasks.
- Rubrik (RBRK), the Security and AI Operations Company, leads at the intersection of data protection, cyber resilience, and enterprise AI acceleration.
- Rubrik Security Cloud delivers complete cyber resilience by securing, monitoring, and recovering data, identities, and workloads across clouds.
Requirements
- Advanced proficiency with Gmail and Google Calendar is non-negotiable.
- Strong skills in Word, Excel, and PowerPoint are required.
- You must be able to capture the executive's "voice" in written communications.
- A "can-do" attitude with the ability to pivot quickly.
- Highest degree of integrity and diplomacy when dealing with confidential data, recruiting matters, and sensitive information.
- Technical Proficiency: Advanced proficiency with Gmail and Google Calendar is non-negotiable.
- Discretion: Highest degree of integrity and diplomacy when dealing with confidential data, recruiting matters, and sensitive information.
- You are meticulous about details, from travel itineraries to dinner reservations, ensuring nothing falls through the cracks.
Nice to have
- 5+ years of high-level experience supporting senior executives (C-Suite preferred), with prior experience managing or mentoring other administrative staff.
Compensation
- Event Planning: Collaborate with enablement and leadership to plan and execute key events, including annual offsites, and QBRs.
Company info
- We are committed to building a merit-based organization that offers equal access to growth and success for all employees globally.
- Your potential is limitless here.
- We strive to create an inclusive atmosphere where individuals from all backgrounds feel a strong sense of belonging, can thrive, and do their best work.
- Your contributions help us innovate and break boundaries.
- Our Culture: We strive to create an inclusive atmosphere where individuals from all backgrounds feel a strong sense of belonging, can thrive, and do their best work. Your contributions help us innovate and break boundaries.
- Our Communities: We are dedicated to expanding our engagement with the communities we operate in, creating opportunities for underrepresented talent and driving greater innovation for our clients. Your impact extends beyond Rubrik, contributing to safer and stronger communities.
- Equal Opportunity Employer/Veterans/Disabled
- Rubrik is an Equal Opportunity Employer.
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
- Rubrik provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
- In addition to federal law requirements, Rubrik complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
- This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
- Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.
- Please contact us at hr@rubrik.com if you require a reasonable accommodation to apply for a job or to perform your job.
Equal opportunity
- Employer/Veterans/Disabled
- Rubrik is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
- Rubrik provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Rubrik complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
- Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at hr@rubrik.com if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Visa & Work Authorization
- Coordinate intricate domestic and international travel itineraries for the executive team, including logistics with local teams, immigration/visa requirements, and upgrades.
This listing is sourced directly from Rubrik's careers page and normalized into a canonical job model.