University of New Orleans

OAS Program Support - Coordinator 1

Baton Rouge, La · Staff+

Sponsorship not specified$45k-$55kDetected 30 days ago

ProcurementHRPublic HealthLeadershipCommunicationCritical ThinkingTime ManagementPublic SpeakingMicrosoft Office

About the role

Assists with the preparation, organization, and distribution of briefing materials, meeting agendas, weekly leadership binders, presentations, reports, and correspondence for executive leadership meetings and special projects.
Drafts, edits, proofreads, and routes emails, memoranda, meeting notes, letters, and other official communications on behalf of the Office of the Assistant Secretary.
Serves as a liaison between the Office of the Assistant Secretary, the Senior Advisor, OPH leadership, LDH leadership, and internal and external stakeholders to facilitate communication, coordination, and follow-up on assignments and requests.

Coordinates the collection of meeting documents and agenda materials from Deputy Assistant Secretaries, Bureau Directors, program staff, and other OPH personnel to support leadership meetings and executive briefings.
Supports the coordination and management of Emergency Operations activities during activations and assists with administrative and logistical support functions before, during, and after emergency events as needed.
Provides backup administrative support and cross-training assistance for other executive support staff and Deputy Assistant Secretaries as needed to ensure continuity of operations.
Please upload the following documents in the Resume/Cover Letter section.
Gathers, organizes, tracks, and maintains hiring, personnel, procurement, contract, travel, and administrative documents for the Office of the Assistant Secretary.
Supports onboarding activities for new employees within the Office of the Assistant Secretary, including coordination of workspace setup, access requests, orientation materials, and administrative requirements.
Purchases, inventories, and maintains office supplies, equipment, and administrative resources for the Office of the Assistant Secretary.
Maintains and updates the Employee Emergency Contact Database and assists with continuity of operations and emergency preparedness administrative activities.

Advanced degree.
Minimum 1 year professional experience with creating data reports.
Minimum 1 year professional experience with project or program coordination.
The required information is listed below in the job posting.
You must complete all required portions of the application and attach the required documents in order to be considered for employment.
Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems;
Required Attachments
Applications that do not include the required uploaded documents may not be considered.
As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.
Excellent analytical and critical thinking skills
effective organizational and time management skills.
Great attention to detail and follow up.
Ability to manage projects, assignments, and competing priorities.
Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.
Minimum 1 year professional experience performing administrative functions within an office environment or health care field.
Relevant industry certifications.
SALARY: 45-55k

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter.
The search committee will use this information during the initial review of application materials.
References will be contacted at the appropriate phase of the recruitment process.
This position may require a criminal background check to be conducted on the candidate(s) selected for hire.
The University of New Orleans seeks to recruit a highly productive workforce and will provide equal employment opportunities to all employees and prospective employees.
Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.
Bachelor's degree, or Associate's degree plus 3 years of professional experience, or 6 years of professional work experience.

Coordinates administrative and operational support functions for the Office of Public Health (OPH) Assistant Secretary and Senior Advisor.

This listing is sourced directly from University of New Orleans's careers page and normalized into a canonical job model.