ZT Systems
IT Project Coordinator
Secaucus, NJ
Sponsorship not specifiedDetected 30 days ago
Financial AnalysisAccountingExcelSAPSupply ChainProcurementInventory ManagementCommunicationOrganizational SkillsMicrosoft OfficeFinancial ReportingAccounts Payable
About the role
- This role focuses on ensuring timely procurement of goods and services, maintaining accurate inventory and asset records, and supporting cross functional operational efficiency within a fast-paced business environment.
- This position ensures procurement accuracy, inventory availability, and compliance with company financial and operational procedures while supporting day to day business operations.
Responsibilities
- Generate and manage e-tickets from initiation through completion.
- Create and process purchase orders based on approved vendor quotations.
- Onboard new vendors using W-9 documentation and maintain accurate vendor records.
- Maintain detailed accounts payable and invoice tracking reports, including monthly reconciliations of outstanding invoices.
- Confirm receipt of goods and services with stakeholders to support invoice processing and PO closure.
- Receive, unpack, organize, and maintain inventory for incoming shipments and equipment deliveries.
- Matching gifts and volunteer programs to support causes you care about
Requirements
- Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Finance, Information Systems, Information Technology, or a related field.
- 2+ years of experience supporting procurement, purchasing, inventory management, or operational coordination activities.
- Working knowledge of SAP purchasing and inventory workflows
- Experience processing purchase orders, invoices, and vendor documentation.
- Experience maintaining inventory records and tracking company assets.
- Proficiency with Microsoft Office applications including Excel and Outlook
- Strong communication skills and ability to coordinate with vendors, accounting teams, and internal stakeholders.
- Strong organizational skills with the ability to manage multiple requests and deadlines simultaneously.
- Detail oriented approach with strong recordkeeping and documentation management skills.
- Experience using asset management or inventory tracking platforms such as Asset Panda preferred.
Nice to have
- Experience supporting CAPEX procurement processes and approval workflows.
- Experience with DocuSign approval routing and documentation management
- Familiarity with accounts payable reconciliation and financial reporting processes
- Experience working in fast paced operations, manufacturing, or technology environments.
- Experience working with SAP for purchasing, inventory management, and procurement operations.
- Experience using Asset Panda for asset tracking and inventory management.
- ZT Systems assesses market data to ensure a competitive compensation package is created for all our employees.
- You may be just the right candidate for this or other roles.
Compensation
- Competitive base salary
Benefits
- When you join our team, you'll gain access to a comprehensive and inclusive benefits package designed to support your well-being, financial security, and professional development-both now and in the future.
- Performance-based annual bonus eligibility
- 401(k) retirement savings plan
- Tuition reimbursement for eligible education programs
- Health & Wellness
- Comprehensive medical, dental, and vision coverage with access to leading providers
- Mental health resources and employee wellness support programs-
- Company-paid life and disability insurance
- Paid time off (PTO) and company-paid holidays
- Parental leave and family care support programs
- Structured training programs and on-the-job learning opportunities
- These benefits are available to eligible employees and are designed to grow with you as your career evolves.
- Full benefits and eligibility varies by work location.
Visa & Work Authorization
- citizen or national, (ii) U
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This listing is sourced directly from ZT Systems's careers page and normalized into a canonical job model.