ICONIQ Capital

Senior Administrative Assistant

San Francisco, California, United States · Senior

Sponsorship not specified$110k-$120kDetected 81 days ago

Project ManagementSalesforceCommunicationTime ManagementMicrosoft Office

About the role

Strong candidates demonstrate both authenticity and leverage, using AI to elevate their work while maintaining clear ownership.
Equal Employment Opportunity Statement: We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization.

Manage complex, high-volume calendars across multiple time zones, ensuring priorities are clear and schedules run smoothly
Support day-to-day operations of the Partner, ensuring seamless execution of meetings and activities
Maintain and organize data across systems, including contact management and tracking interactions and initiatives
Collaborate closely with the Growth Support Team and colleagues across the firm
Improve administrative processes by building systems that enhance efficiency and organization
Manage expense reporting, including receipt collection and monthly submissions
Strong organizational and time management skills, with the ability to manage multiple priorities
This role sits within ICONIQ Venture & Growth, which partners with founders defining the future of their industries to transform the world.
As a Senior Administrative Assistant, you will support a Firm Partner and play a key role in keeping day-to-day operations running smoothly while contributing to broader team initiatives and special projects.
With over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients' lives and legacies, and create uncommon opportunities across sectors and society.

Ideal Candidate Background:
You're welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice.

2+ years of experience in an administrative support role
Experience in private equity, investment banking, or consulting environments is a plus
Excellent communication skills and ability to work with stakeholders at all levels
High level of discretion, professionalism, and sound judgment
Proactive, solutions-oriented mindset with strong attention to detail
Experience with Microsoft Office required
familiarity with Salesforce or project management tools is a plus
Interest in using technology and tools to improve workflows and productivity

Range: ICONIQ is required by law to include a reasonable estimate of the salary range for this role.
There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.
At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms.
A reasonable estimate of the current salary range is $110,000.00-$120,000.00 together with the benefits listed above.

Comprehensive Medical, Dental and Vision Insurance starting on your first day of employment.
Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
Commuter Benefits program.
We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
Stipends to support wellness and hybrid working arrangements.

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization.
As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company.
We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law.
Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.

This listing is sourced directly from ICONIQ Capital's careers page and normalized into a canonical job model.