Grand Valley State University
Office Coordinator - Office of the Provost
Allendale, MI
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About the role
- This role serves as a key point of contact for the office and helps ensure the efficient day-to-day operation of administrative activities.
- Supervision Received: Receives general instruction from a designated supervisor but is generally expected to work independently.
- How to Apply: Attach your cover letter and resume.
Responsibilities
- Manage and maintain the schedule for the Associate Vice President for Academic Affairs, Strategic Budget Management.
- Perform and coordinate scheduling tasks and support services associated with preparing and planning for meetings, special projects or other related duties for both internal and external contacts.
- Maintain the Office the Provost website.
- Process student employee payroll and maintain appropriate records.
- Manage front-office operations by greeting visitors, answering and routing incoming calls, and ensuring a positive experience for internal and external constituents.
- Manage the Office of the Provost email account and disseminate messages as appropriate.
- Manage office conference room schedule and securing room reservations.
- Maintain office and divisional contact and email lists.
- Serve as back up support for other support staff in the office.
Requirements
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Ability to work under pressure and meet deadlines.
Nice to have
- Supervisory experience.
- Website editing experience on CMS or other website software.
- Supervision Received:
- Receives general instruction from a designated supervisor but is generally expected to work independently.
- Supervision Exercised:
Benefits
- Comprehensive benefits package including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire.
Equal opportunity
- Equal Opportunity Employer, which includes providing
- equal opportunity for protected veterans and individuals with disabilities.
Visa & Work Authorization
- Applicants must be legally authorized to work in the United States and must not require sponsorship now or in the future.
This listing is sourced directly from Grand Valley State University's careers page and normalized into a canonical job model.