Americaninstitutesforresearch

Project Specialist, Tek Office (Hybrid)

US-VA-Arlington · Full-time

Sponsorship not specifiedDetected 1 day ago

Project ManagementBudgetingExcelProcurementResearchLeadershipCollaborationProblem SolvingCritical ThinkingAdaptabilityMicrosoft Office

About the role

The position is responsible for coordinating and managing Tek Office initiatives requiring the ability to operate with a strong sense of ownership, autonomy, and sound judgment, and a tech-savvy approach to tools and systems.
This position reports to the Principal Technical Project Manager.
The ideal candidate is a self-starter who thrives in a fast-paced environment, with strong organization skills and has a good understanding of technology-focused teams.

Act as a trusted thought partner for supporting the execution of strategic goals and initiatives and measuring Key Performance Indicators (KPIs).
Lead technical project planning and execution in a fast-paced, agile environment.
Manage and expedite technical deliverables while coordinating amongst competing priorities. Track key timelines, action items, and priorities, providing proactive follow-ups, reminders, and escalation support as needed.
Maintain accurate project documentation, trackers, dashboards, and status updates to ensure visibility and informed decision-making.
Frame agendas, prepare briefing materials, and track actionable follow-ups. Partner with cross-functional teams to foster collaboration, alignment, and smooth execution across projects and initiatives.
Provide operational support across budgeting, expense coordination, procurement, and vendor interactions while ensuring compliance with internal processes and confidentiality standards.

Bachelor's degree in Information Technology, Computer Science or related field or equivalent experience with at least 5 years of relevant experience.
Strong prioritization skills with the ability to navigate ambiguity and shift priorities.
Demonstrated ability to exercise independence and initiative while partnering effectively to achieve shared team objectives, maintaining professionalism and sound judgment in interactions.
Advanced analytical and problem-solving skills, with strong critical thinking, attention to detail, and the ability to approach challenges with sound judgment and discretion.
Education, Knowledge, and Experience
Foundational understanding of project management principles and tools (e.g., MS Project or Planner, Smartsheet, or similar).
High-level problem-solving abilities to process complex data and advise leadership decision-making.

Proficient in Microsoft Office Suite, including Word and Excel, with experience supporting project tracking and documentation.
Disclosures: Applicants must be currently authorized to work in the U.S. on a full-time basis.
Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position.
Depending on project work, qualified candidates may need to meet certain residency requirements.

Founded in 1946 and headquartered in Arlington, Virginia, the American Institutes for Research (AIR) is a nonpartisan, not-for-profit organization that conducts behavioral and social science research and delivers technical assistance to address some of the most pressing challenges in the United States and globally.
We generate evidence and apply data-driven solutions that expand opportunities and improve lives for all.

Disclosures: Applicants must be currently authorized to work in the U.S. on a full-time basis.

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