Barnes & Thornburg

Barnes & Thornburg

Litigation Docket & Court Services Specialist

Philadelphia · Staff+ · Contract

Sponsorship not specifiedDetected 19 hours ago
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About the role

  • Technical Skills & Experience - Experience & Jurisdictional Scope: 5+ years of recent litigation docketing and court filing experience within a mid-to-large law firm.
  • WORKING CONDITIONS - Normal law office environment with little exposure to excessive noise, dust, temperature, and the like. - This position is non-exempt.
  • Subject to firm needs, duties and responsibilities may change at any time, on a temporary or permanent basis, with or without notice.

Responsibilities

  • Comprehensive E-Filing Execution: Oversee and personally execute the electronic filing of pleadings, motions, and highly complex legal documents in federal, state, and appellate courts nationwide.
  • Issue Resolution: Actively manage and resolve complex electronic filing rejections, docketing discrepancies, or technical court platform issues.
  • Bar Admissions Support: Maintain high-level knowledge of State, Federal, and Pro Hac Vice bar admissions processes to assist case teams with administrative compliance.
  • Pre-Filing Document Audits: Perform final QC on pleadings and documents prior to electronic filing to guarantee strict compliance with court-specific formatting, redaction rules, signature guidelines, and exhibit requirements.
  • Document Review & Entry: Review complex incoming litigation documents for critical dates, entering deadlines, discovery schedules, and other relevant event reminders into the firm's rules-based docketing software.
  • Proactive Deadline Alerting: Alert attorneys and paralegals of urgent upcoming deadlines, maintaining end-to-end communication regarding document receipts and filing confirmations.
  • Data Integrity Auditing: Conduct routine docket sweeps and audits of active case files to identify obsolete deadlines, manually capture non-deadline triggered events (such as Judge's Individual Rules), and perform case status reconciliations for closed matters.
  • Custom Reporting: Create, prepare, and distribute complex, highly customized docket reports detailing upcoming deadlines to legal teams across multiple offices.
  • Under the umbrella of the Firm's Managing Clerk's Office (MCO) and according to established Firm policies and procedures, the Litigation Docket & Court Services Specialist provides high-level, expert day-to-day support in case docketing, court rules, case research, and legal procedures.
  • Actively manage and resolve complex electronic filing rejections, docketing discrepancies, or technical court platform issues.

Requirements

  • Procedural Expertise: Deep, specialized understanding of court structures, litigation lifecycles, and civil procedure, with unmatched mastery of Philadelphia state and federal court rules.
  • Composure Under Pressure: Proven ability to prioritize and execute multiple urgent filings and tasks under tight, competing time constraints in a high-volume litigation environment.
  • Experience & Jurisdictional Scope: 5+ years of recent litigation docketing and court filing experience within a mid-to-large law firm.
  • Must have well-rounded national experience with a heavy, specialized emphasis on Pennsylvania county, state and federal courts.
  • Proven ability to prioritize and execute multiple urgent filings and tasks under tight, competing time constraints in a high-volume litigation environment.
  • 5+ years of recent litigation docketing and court filing experience within a mid-to-large law firm.
  • Core Competencies
  • Uncompromising Accuracy: Absolute, meticulous attention to detail when reviewing complex legal documents and calculating critical statutory deadlines.
  • Professional Communication: Excellent verbal and written communication skills necessary to clearly explain complex procedural rules to attorneys, staff, and external court personnel with courtesy and tact.
  • Experience & Jurisdictional Scope: 5+ years of recent litigation docketing and court filing experience within a mid-to-large law firm. Must have well-rounded national experience with a heavy, specialized emphasis on Pennsylvania county, state and federal courts.
  • Software & Platform Mastery: Expert proficiency in rules-based docketing systems (Milana and/or CompuLaw preferred) and extensive hands-on experience utilizing court e-filing databases (such as PACER/ECF, PA-eFile, and Odyssey).
  • Document & Data Management: Highly proficient in iManage (or similar DMS) and Adobe Acrobat Professional for document manipulation, splitting, and redaction, alongside standard MS Office applications (Word, Excel, Outlook).
  • Administrative Credentials: Familiarity with State, Federal, and Pro Hac Vice bar admissions processes, with a willingness to assist in training and mentoring junior docketing or filing personnel.
  • Normal law office environment with little exposure to excessive noise, dust, temperature, and the like.
  • This position is non-exempt.
  • This job description describes the general requirements of the position. Subject to firm needs, duties and responsibilities may change at any time, on a temporary or permanent basis, with or without notice.

Nice to have

  • Expert proficiency in rules-based docketing systems (Milana and/or CompuLaw preferred) and extensive hands-on experience utilizing court e-filing databases (such as PACER/ECF, PA-eFile, and Odyssey).

Skills

  • Technical Skills & Experience

Compensation

  • This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment.
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