Vanguard

Administrative Associate

Malvern, PA

Sponsorship not specifiedDetected 6 days ago

LeadershipCommunicationCollaborationPublic SpeakingAdaptabilityOrganizational Skills

About the role

This role is responsible for managing complex calendars, coordinating meetings across internal and external stakeholders, and ensuring seamless scheduling for leaders with demanding and often restricted availability.
The ideal candidate thrives in a dynamic setting, can effectively balance competing priorities, and demonstrate strong adaptability when supporting leaders with diverse work styles and expectations.
Duties and Responsibilities - Takes and relays messages and coordinates with other administrative assistants - Schedules meetings, coordinates location, notifies parties, and tracks attendance.

Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.
About Vanguard
At Vanguard, we don't just have a mission-we're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Takes and relays messages and coordinates with other administrative assistants
Makes travel arrangements and orders refreshments if necessary.
Orders and inventories department office supplies as needed.
Monitors expenditures.
Prepares memos, correspondence, reports, meeting minutes, presentations, and other materials.
Follows established procedures and guidelines, with limited opportunity to exercise independent judgement.
Minimum of two years administrative or secretarial experience, preferably in a medium to large size department in a corporate setting.
High school diploma or an equivalent combination of training and experience

This listing is sourced directly from Vanguard's careers page and normalized into a canonical job model.