Buckner International

Administrative Assistant

San Antonio, Texas, United States · Full-time

Sponsorship not specifiedDetected 4 days ago

ResearchCommunicationAccounts Payable

About the role

The Administrative Assistant serves in a strategic function at Buckner Children and Family Services to administer services through management of the established policies and procedures.
Join our team and shine hope in the lives of others!
Complete accurate and timely documentation. - Receive, process, and distribute mail.

Provide administrative support to the facility Regional Office Manager and other leaders to maintain filing system
analyze office needs and implement processes for efficient operation. Oversee the appearance of the Administration office.
Perform various administrative tasks including expense reports, enrollment paperwork and other assigned tasks.
Maintain office machinery in good working order and ensure adequate office supplies are on hand at all times.
Perform bookkeeping tasks for accounts payable and accounts receivable. Make deposits for receivables.
maintain timely and accurate donor gift records.
Provide administrative support to the facility Regional Office Manager and other leaders to maintain filing system; research and analyze data to produce monthly reports; assist in budget preparation and ongoing monitoring of budgetary performance; transcribe meeting notes; and answer Program Director's phone in his/her absence and initiate follow-up as appropriate.
Receive and acknowledge donations from donors; maintain timely and accurate donor gift records.
Maintain petty cash fund in accordance with established policies and procedures.

Accurately prepare and proofread memos, letters, spreadsheets and other documents and correspondence as required.

Requires understanding and ability to use simple arithmetic and grammar with accuracy.
Equivalent to knowledge normally acquired through the completion of four years of high school.
Requires ability to understand and carry out detailed oral and written instructions.
High school diploma or G.E.D. required
Associate's or Bachelor's Degree preferred.
Other Requirements
Minimum 2 years prior office management and supervisory experience required
experience in telephone communications, preparation of business correspondence, and community contact preferred.

Oversee the operations of the local office as they pertain to clerical duties, mail and telephone coverage

Since 1879 Buckner has been transforming lives through hands-on ministry, serving the most vulnerable from the beginning to the ending of life.
Buckner is one of the oldest and most unique faith-based social service organizations of its kind, serving hundreds of thousands of people each year in the United States and around the world.
Learn more about our programs and ministry at buckner.org.
Buckner is an Equal Opportunity Employer.

This listing is sourced directly from Buckner International's careers page and normalized into a canonical job model.