People Culture Talent

Executive Assistant

San Francisco, CA · Senior

Sponsorship not specifiedDetected 3 days ago

LogisticsVendor ManagementRoboticsResearchLeadershipCommunicationOrganizational Skills

About the role

Stay Ahead of Priorities - Anticipate friction points and put simple processes in place to ensure priorities and details don't slip
Coordinate Travel & Logistics - Coordinate travel logistics, including flights, lodging, ground transportation, and detailed itineraries
Experience supporting senior executives, founders, or leadership teams in a fast paced, high growth environment

Executive Support - Manage complex calendars for founding team, coordinating meetings with internal stakeholders, external partners, and cross functional teams through multiple timezones.
Communication Management - Manage the cofounders inbox and communications, triaging messages and drafting/responding as needed
Culture & Events - Organize and support events such as team dinners, offsites, and special occasions
Workplace Operations - Support office operations by collaborating with the Operations Manager on facilities logistics, vendor management, and inventory tracking.
Work Alongside Exceptional People - The team is composed of experienced builders and technical leaders who care deeply about their craft and maintain a high bar for execution.
Build the Future, Not Just Maintain It - This is an environment for people who enjoy creating and shaping what comes next, not simply operating within systems that already exist.
Recently backed by a $100M Series A led by top tier investors, the company combines cutting edge hardware with operational intelligence to develop solutions that improve how critical work gets done at scale.

Additional experience supporting workplace operations, vendor relationships, event planning, or office management is welcome but not required

Comfortable with modern workplace tools such as Google Workspace, Slack, Zoom, Notion, and spreadsheet applications
experience with expense management, presentation tools, or recruiting platforms is a plus

Their products are already generating valuable data and insights that accelerate innovation and strengthen their long term advantage.
As the company enters an exciting new phase of growth, it is investing heavily in both talent and technology.
The provided salary depends on many factors, such as work experience and transferable skills, business needs and impact, and market demands.

The starting salary for this role is $90,000 USD, with a range up to $145,000 USD.
The provided salary depends on many factors, such as work experience and transferable skills, business needs and impact, and market demands.

Strong Backing and Long-Term Vision - With significant investor support and a growing market opportunity, the company is positioned to invest aggressively in both talent and technology for years to come.
We're hiring an Executive Assistant to support the founders and leadership team of a fast growing stealth robotics company entering an exciting new phase of growth.

Note: We are recruiting on behalf of our valued client.
This opportunity is for a position with their organization, not with People Culture Talent.
We're excited to help connect talented professionals with this exceptional team!
A genuine enthusiasm for being part of an in-person team and contributing to the energy of a company during a transformative period of growth.
As the company's first Executive Assistant, you'll establish the systems and operational rhythm that enable leadership to move at a fast pace without sacrificing organization or focus.
By building organized systems, you'll help ensure leaders remain aligned on the company's highest priorities without letting anything fall through the cracks.

This listing is sourced directly from People Culture Talent's careers page and normalized into a canonical job model.