SMX

Senior Operations and Administrative Support Specialist

Fort Bragg, NC · Senior · Contract

No sponsorship$72k-$93kDetected 1 day ago

TypeScriptCybersecurityProject ManagementOutbound SalesExcelLeadershipCommunicationOrganizational SkillsMicrosoft OfficeSharePoint

About the role

This role serves as the operational backbone for TMN Division leadership, ensuring the seamless execution of command functions, knowledge management, and strategic communications.
The successful candidate will possess a thorough understanding of Special Operations Forces (SOF) culture, military staff processes, and the unique operational tempo of a Combatant Command headquarters environment.
This position requires an active DoD Secret clearance with Top Secret eligibility which requires US citizenship for work on DoD contracts.

Design, develop, and maintain command briefing products, to include executive-level slide decks, decision briefs, information papers, and operational summaries for TMN Division leadership.
Manage the TMN Division knowledge management (KM) ecosystem, including SharePoint sites, shared drives, and document repositories; ensure version control, access permissions, and archival standards are maintained.
Develop and maintain SOPs and job aids for recurring administrative and operational support functions.
Manage the daily and long-range calendars of TMN Division senior military leadership; de-conflict scheduling across multiple time zones and stakeholders.
Perform the full range of executive assistant functions in direct support of TMN Division leadership, including correspondence management, task tracking, and workflow prioritization.
Maintain strict information security and discretion with respect to classified and sensitive command information.
Minimum of 5 years of progressive administrative or operational support experience in a DoD, or defense contractor environment supporting senior military or civilian leadership.
SMX does not sponsor a new applicant for employment authorization or immigration related support for this position (i.e. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1 and O-1, or any EADs or other forms of work authorization that require immigration support from an employer).

liaise with security offices and building managers as required.
Ensure all travel and access documentation is accurate, complete, and submitted within required timelines
Required Skills/Experience:

Bachelor's Degree in Business Administration, Management, Communications, or a related field
equivalent work experience may be considered in lieu of degree.
Demonstrated experience in a Special Operations or Combatant Command headquarters environment, with a practical understanding of SOF culture, command relationships, and USASOC organizational structure.
Proven ability to produce polished, professional command briefing products using Microsoft PowerPoint in a military headquarters context.
Hands-on experience preparing and managing Visitor Authorization Requests (VARs), official travel orders, and access control documentation.
Experience collecting and managing PERSTAT and SITREP data across geographically dispersed units or teams.
Advanced proficiency in Microsoft Office Suite (PowerPoint, Outlook, Word, Excel, Teams)
experience with SharePoint as a knowledge management platform.

Experience serving as an executive assistant, aide-de-camp, or protocol officer for a general/flag officer or senior executive.
Certification or formal training in knowledge management, records management, or information management (e.g., ARMA, DoD KM certification).
Working knowledge of USSOCOM administrative regulations, SOF doctrine, and applicable DoD issuances (DoDI 1000-series, DoD 5200-series).
Familiarity with J3/J6 operational staff functions and the Joint Planning Process (JPP).
Project Management Professional (PMP) certification or equivalent training.
Active DoD Top Secret security clearance preferred.

Monitor and reconcile government travel card transactions and prepare required documentation for reimbursement.
From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.
We share your vision for the future and strive to accelerate your impact on the world.
Selected applicant may be subject to a background investigation and/or education verification.

SMX does not sponsor a new applicant for employment authorization or immigration related support for this position (i.e. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1 and O-1, or any EADs or other forms of work authorization t

This listing is sourced directly from SMX's careers page and normalized into a canonical job model.