Wsgr
Executive Assistant
New York
Sponsorship not specified$50k-$68kDetected 34 days ago
SalesforceCRMBusiness DevelopmentExcelLogisticsResearchCommunicationOrganizational SkillsMicrosoft Office
About the role
- Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide.
- We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them.
- The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe.
Responsibilities
- Attorney & Client Support
- Provide high-level administrative support to multiple attorneys, including partners, act as a trusted point of contact for clients, colleagues, and internal teams.
- Proactively manage calendars, sequence days for impact, build buffers/travel holds, and prepare daily/weekly briefs with priorities and key deadlines.
- Document & Matter Management
- Draft, edit, and proofread letters, contracts, and complex legal documents
- Manage new matter intake, engagement letters, and client onboarding requirements, coordinating closely with internal departments.
- Organize and maintain client and practice files (physical and digital) in accordance with firm policies, ensuring accurate record-keeping.
- manage expense reimbursements.
- Draft, edit, and proofread letters, contracts, and complex legal documents; run redlines; ensure all outgoing work product is polished, accurate, and in line with firm standards.
- Arrange and coordinate complex travel, conference calls, and meetings; manage expense reimbursements.
Requirements
- 5+ years of executive assistant experience, preferably in a law firm or professional services environment.
- Strong technical proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) and familiarity with legal technology tools.
- Demonstrated experience supporting multiple senior-level professionals with complex and demanding practices.
- Exceptional organizational skills with the ability to manage competing priorities in a fast-paced environment.
- Excellent written and verbal communication skills, with impeccable grammar, spelling, and attention to detail.
- Proven ability to exercise judgment, solve problems independently, and manage sensitive information with discretion.
- A proactive, invested mindset with a strong sense of ownership and responsibility for attorneys' success.
- Flexibility to work occasional overtime to meet business needs.
- The primary location for this job posting is in New York. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $50.00 - $67.65 per hour.
- The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.
- Benefits information can be found here.
Nice to have
- Bachelor's degree or equivalent experience preferred.
- Proficiency in Salesforce a plus.
Compensation
- The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work lo
Benefits
- Provide back-up coverage for fellow Executive Assistants as needed and contribute to a strong, collaborative support team culture.
Equal opportunity
- Employer (EOE).
- Equal Opportunity Employer (EOE).
This listing is sourced directly from Wsgr's careers page and normalized into a canonical job model.