ZT Systems
Executive Administrative Assistant
Secaucus, NJ
Sponsorship not specifiedDetected 12 days ago
AccountingExcelSAPHROnboardingWordPressLeadershipCommunicationProblem SolvingPublic SpeakingAdaptabilityOrganizational SkillsMicrosoft OfficeSharePoint
About the role
- The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while maintaining the highest level of professionalism and confidentiality.
- You will play a critical role in ensuring executives and their teams operate efficiently by managing complex calendars, travel coordination, financial tracking, communications, projects, and day-to-day business operations.
- Work closely with senior leadership and have a meaningful impact on the organization.
Responsibilities
- Provide high-level administrative support to Senior Executives, including calendar management, scheduling, correspondence, and meeting coordination.
- Manage executive priorities by evaluating competing demands and proactively adjusting schedules and workflows.
- Create, submit, and track Capital Expenditure (CAPEX) requests, change orders, contracts, invoices, and other business documentation.
- Maintain and manage department distribution lists and shared inboxes, ensuring inquiries are routed appropriately.
- Coordinate employee onboarding activities and partner with Human Resources on employee recognition and engagement initiatives.
- Manage conference room scheduling, visitor coordination, vendor interactions, and catering arrangements.
- Support department purchasing, budget tracking, and expense management processes.
- Provide general administrative support, including filing, scanning, document preparation, and records management.
- Matching gifts and volunteer programs to support causes you care about
Skills
- Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Experience with SharePoint, DocuSign, and SAP preferred.
- Strong proficiency with Google Workspace and related productivity tools.
- Experience with project tracking, budget management, and expense reporting systems.
- WordPress experience is a plus.
- What Makes You Successful
- Positive, collaborative, and customer-service-oriented attitude.
- Ability to remain calm under pressure and effectively navigate changing priorities.
- Strong business acumen and sound judgment.
- Natural curiosity, creativity, and commitment to continuous improvement.
- About ZT Systems
Compensation
- Competitive base salary
Benefits
- When you join our team, you'll gain access to a comprehensive and inclusive benefits package designed to support your well-being, financial security, and professional development-both now and in the future.
- Performance-based annual bonus eligibility
- 401(k) retirement savings plan
- Tuition reimbursement for eligible education programs
- Health & Wellness
- Comprehensive medical, dental, and vision coverage with access to leading providers
- Mental health resources and employee wellness support programs-
- Company-paid life and disability insurance
- Paid time off (PTO) and company-paid holidays
- Parental leave and family care support programs
- Structured training programs and on-the-job learning opportunities
- These benefits are available to eligible employees and are designed to grow with you as your career evolves.
- Full benefits and eligibility varies by work location.
Equal opportunity
- Equal Opportunity Employer and prohibits discrimination and harassment of any kind.
Visa & Work Authorization
- citizen or national, (ii) U
Apply directly at ZT Systems →Create a free account for alerts like thisView ZT Systems immigration profile
This listing is sourced directly from ZT Systems's careers page and normalized into a canonical job model.