Yale University
Senior Administrative Assistant
New Haven, Connecticut, 06519 · Senior · Contract
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About the role
- Working at Yale means contributing to a better tomorrow.
- This role is critical to the smooth execution of academic, clinical, and administrative functions and is carried out in full compliance with University policies, procedures, and confidentiality standards.
- The position requires the utmost discretion and professionalism, as it routinely handles confidential, sensitive, and time-critical information related to faculty, trainees, departmental operations, and leadership decision-making.
Responsibilities
- Provide comprehensive administrative support to the Chair, including complex calendar management, meeting coordination, and prioritization of competing demands.
- Offer administrative and logistical support to department faculty, staff, and trainees, as appropriate, to ensure efficient departmental operations.
- Coordinate and manage Department Grand Rounds, including scheduling speakers, coordinating logistics, room reservations, audiovisual needs, and communications.
- manage office supply inventory. Process facilities and maintenance requests
- Procure goods and services; manage office supply inventory.
- Process facilities and maintenance requests; manage conference room reservations.
- Maintain confidentiality of all sensitive information and exercise sound judgment in all communications and interactions.
- Perform additional administrative duties as assigned to support departmental goals.
- Ability and willingness to work on campus five days per week to provide consistent, in‑person administrative support.
- Strong interpersonal skills and a team-oriented mindset, with the ability to build effective working relationships across departments.
Requirements
- or four years of related work experience and an Associate's degree
- or little or no work experience and a Bachelor's degree in a related field
- Required Skills and Abilities 1.
- Comfortable using Microsoft Office Suite, online scheduling tools, procurement systems, and other administrative platforms required for daily operations.
Nice to have
- Preferred Skills and Abilities 1.
Compensation
- Job Posting Date 06/09/2026 Job Category Administrative Support Bargaining Unit L34 Compensation Grade Labor Grade D Compensation Grade Profile Hourly Range $31.83 Time Type Full time Duration Type Staff Work Model On-site Background Check
This listing is sourced directly from Yale University's careers page and normalized into a canonical job model.