Pomona College

Academic Coordinator, Mathematics

Claremont, USA · Full-time

Sponsorship not specifiedDetected 2 days ago

BudgetingExcelHRISCustomer SupportResearchLeadershipCommunicationCollaborationTime ManagementMicrosoft OfficeOSHA

About the role

Established in 1887, Pomona College is known for small classes, a challenging curriculum, close relationships between students and faculty, and a range of student research and leadership opportunities.
Pomona is a member of The Claremont Colleges.
The Academic Coordinator may be responsible for hiring, processing personnel paperwork for, and in some cases directly supervising one or more student employees.

Responsibilities

Provide a broad range of administrative and secretarial support:
Maintain a student database and create templates for using the data for documents and the distribution of information.
Produce final documents formatted with correct spelling, syllabication, punctuation, and grammar with materials that may be of a technical or confidential nature and/or contain non-English language.
Support faculty teaching and research.
Support faculty personnel reviews, faculty recruiting, and department/program reviews.
Collect, compile, and analyze information. Prepare agendas and support materials for conferences, committees, and meetings. Coordinate special projects.
Interpret requests and help implement action; make sure that information is furnished in a timely manner; decide whether faculty or administrators should be notified of important or emergency matters.
Schedule appointments and maintain calendars.
Maintain confidential and non-confidential files and records (paper and/or electronic).
May maintain department or program webpages as directed.

Requirements

Word processing and budgeting experience are required.
Experience working independently, taking initiative, and managing office functions is required, preferably at an academic institution.
It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.
Education: High School Diploma or GED is required, or equivalent combination of education and experience. 2 or more years of college or business school in office administration is preferred.
REQUIRED KNOWLEDGE AND CRITICAL SKILLS: The position must possess the knowledge, skills, and abilities to be able to successfully perform the essential functions of the position or be able to demonstrate how the essential functions will be performed, with or without reasonable accommodation, using other skills and abilities not listed below.
Deploy professional skills in managing an office and grant administration, in collaboration with colleagues, to best promote the College's strategic interests.
Demonstrate effective, accurate, and clear communication with excellent verbal, written, interpersonal, reading, phone, customer service and leadership skills to supervise, facilitate, motivate, and inspire a highly diverse group of student employees. Follow all written and verbal instructions, asking questions as needed for clarification of projects/tasks/duties/assignments.
Understanding of social media platforms (Facebook, Twitter, Instagram) for the promotion of the programs and their public activities. Ability to use software to design posters and announcements for department/program events and public activities.
Operate computers proficiently with basic Microsoft Office software (such as Word, Excel, Outlook) and associated professional software (such as Workday, Tidemark, OnBase, Jenzabar, CX CARS, Internet research, menu-driven databases). Use assigned technology/devices/equipment to achieve annual goals and maintain confidentiality.
Handle all activities and highly confidential information with patience, discretion, good judgment, courtesy, and tact while working with people from a wide variety of backgrounds.
Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity and ethics, in support of the College's strategic vision and the division's/department's annual goals.
REQUIRED HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday - Friday, except during the designated summer period when office hours end at 4:30 p.m. Overtime, holiday, weekend, and evening work hours may be required. Regular hours may vary due to the needs of the College or division.

Nice to have

2 or more years of college or business school in office administration is preferred.

Skills

Make independent decisions occasionally.
Know and understand how to supervise student employees.
Know and understand the organization, policies, and procedures of the academic institution, and sometimes of a technical specialty.
Use strong organizational and time management skills to complete work with accuracy and a keen attention to detail.
Regular hours may vary due to the needs of the College or division.
All staff positions are ineligible for visa or permanent resident card sponsorship.
As a California employer, Pomona College requires all employees to be residents of California.
ADA/OSHA: This job description defines the essential job duties of this position.

Compensation

Hire, process personnel paperwork for, and in some cases directly supervise one or more student employees. Must complete the bi-annual AB 1825 Sexual Harassment Prevention Training as required by the State of California.

Visa & Work Authorization

All staff positions are ineligible for visa or permanent resident card sponsorship.

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This listing is sourced directly from Pomona College's careers page and normalized into a canonical job model.