Instrumentl
Executive Assistant
Oakland, CA · Senior · Full-time
Sponsorship not specified$108k-$120kDetected 40 days ago
LogisticsLeadership
About the role
- You'll be the Executive Assistant to Instrumentl's two co-founders, owning their calendars and the day-to-day that keeps them focused, while keeping our Oakland office running on your in-office days.
- They're ready to fully hand off scheduling and office logistics, and you'll take that on from the start.
- This is a full-time role, and we move fast.
Responsibilities
- Own the co-founders' calendars, resolving conflicts and protecting focus time without sending decisions back up.
- Manage silent holds, reprioritize on the fly, and keep both calendars accurate and current.
- Partner with recruiting to schedule candidate interviews quickly and cleanly.
- Own vendor coordination and keep the office stocked so the team never has to think about it.
- Own follow-through on what the co-founders hand off so nothing slips.
- Prep materials, manage travel and expenses, and run ad hoc projects end to end.
- Grow into broader support across the leadership team as the role expands.
Requirements
- 3+ years as an Executive Assistant supporting senior leaders or founders.
Nice to have
- Experience as an office coordinator or office manager.
- Comfortable across Google Workspace and Slack.
- Experience supporting more than one executive at once.
- Coordinate complex scheduling across the leadership team and external parties, always holding a week-plus view.
Compensation
- For US-based candidates, the target salary range for this role is $108,000-$120,000 base plus equity.
- Final compensation is determined based on experience, skillset, scope, interview performance, and geographic location.
- Bi-annual company retreats
Benefits
- 100% covered health, dental, and vision insurance for employees (50% for dependents)
- Generous PTO, including parental leave
- Company laptop and home-office stipend
- For US-based candidates, the target salary range for this role is $108,000-$120,000 base plus equity.
Company info
- What we're looking for:
Equal opportunity
- equal opportunity employer.
- If you need a reasonable accommodation during the application or interview process, please let us know.
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This listing is sourced directly from Instrumentl's careers page and normalized into a canonical job model.