Prologis

Administrative Assistant

Dallas, Texas · Contract

Sponsorship not specified$23k-$33kDetected 25 days ago

ExcelLogisticsLeadershipCommunicationPublic SpeakingOrganizational SkillsMicrosoft OfficeSharePoint

About the role

From agile supply chains to energy solutions, our ecosystems help your business move faster, operate smarter and grow sustainably.
In this role, you will serve as the operational hub of the Data Center Investment team, ensuring priorities stay on track, schedules run smoothly, and business activities are executed efficiently.
The ideal candidate is highly organized, detail-oriented, and an exceptional communicator with the confidence to interact professionally with stakeholders at all levels.

Manage complex calendars and email correspondence for department leaders, resolving scheduling conflicts, prioritizing competing demands, and protecting time for key initiatives.
Develop, gather, and prepare materials and information for presentations, meetings, and other business communications.
Provide occasional support to other team members with meeting coordination and travel planning.
Prepare monthly expense reports and provide additional administrative support for department members as needed.
Maintain databases and reporting tools for the regional development team, including shared systems administration and user support as needed.
Lead departmental initiatives focused on improving administrative processes and operational efficiency, including creating and maintaining tracking tools and documentation.
Provide ad hoc support for department and team initiatives.
Demonstrate a willingness to take ownership of new projects and contribute wherever needed to support team success.

Coordinate domestic and international travel arrangements, including all required documentation and logistics.

3+ years of related administrative experience.
Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Working knowledge of PeopleSoft Financials, Adobe Professional or Bluebeam, and SharePoint preferred.
Ability to effectively execute oral and written instructions from multiple members of the Data Center Investment and leadership teams.
Experience supporting executives and senior leaders.
Exceptional attention to detail and commitment to accuracy.
Ability to execute responsibilities with urgency, ownership, and strong follow-through.
Customer-service mindset combined with a collaborative, team-oriented approach.

$22.69-$33.00 /hour ($47,195-$68,640).
Salary and whole compensation package (bonus target) to be determined by the candidate's location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.
Each of us working at Prologis plays an essential role in the enduring success of our company.
We value people who are decisive, courageous and adaptable.
While we are one company, locations and departments operate with autonomy and accountability.
Individuals take the initiative here.

And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development.
All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents.
Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits.
We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.

Administrative Assistant, Dallas
As an Administrative Assistant, you will support the Investment Team for our Data Center business.
You will work closely with team members across the organization, providing proactive support in a fast-paced environment.
Success in this role requires flexibility, sound judgment, resourcefulness, and the ability to anticipate needs while managing multiple priorities with discretion and professionalism.
This position will be based in our Dallas office a minimum of four days per week.
Day in the life
include:
Review and track expense reports submitted by the investment team prior to leadership approval.
Coordinate special events, including off-site meetings, training sessions, and team gatherings. Responsibilities include managing logistics, travel arrangements, agendas, meeting materials, note-taking, and day-of-event support.
Serve as a backup resource for other administrative professionals across the team as needed.
Building blocks for success

This listing is sourced directly from Prologis's careers page and normalized into a canonical job model.