Cohere
Office Manager & Security Coordinator
Ottawa · Mid · Full-time
No sponsorshipDetected 9 days ago
CybersecuritySOC OperationsLogisticsVendor ManagementCommunication
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Sponsors this role88
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70
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About the role
- The Office Manager & Security Officer will serve as the primary point of contact for both day-to-day office operations and security protocol implementation for Cohere's Ottawa office.
- This hybrid role ensures seamless front-facing operations while maintaining compliance with Canadian industrial security standards for government contracts.
Responsibilities
- Coordinate room setups (snacks/water), manage external visitor logistics, and ensure office cleanliness/organization
- Lead internal communication channels (Slack: #office-Ottawa, #celebrations) and disseminate company-wide updates
- Maintain accurate security records, including clearance coordination, training logs, and incident reports
- Maintain food, office, and cleaning supply levels
- Maintain food, office, and cleaning supply levels; track usage and reorder proactively
- Manage event execution with security considerations for internal and external gatherings
- We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities.
Requirements
- Report security incidents to relevant authorities (e.g., CSP, Canadian Security Intelligence Service) as required
Nice to have
- Experience managing vendors, facilities, and office operations
- Strong event planning and community engagement skills
- Excellent communication and interpersonal abilities
- Familiarity with government contract security requirements
- Application Note: Only candidates meeting the citizenship and residency requirements will be considered.
- Candidates must be able to work in Ottawa and may be required to pass additional security screening for government contract compliance.
- For those in the office: a daily lunch program, plenty of snacks, and regular community and social events.
- If any of the above doesn't line up exactly with your experience, we still encourage you to apply.
Compensation
- Annual enrichment
Benefits
- 6 weeks of paid vacation (30 working days!)
- Everyone receives a $500 home office stipend to set up your workspace properly.
- A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
- Full health and dental benefits, including a separate budget for mental health.
- RRSP matching, 401K, Pension Scheme.
- 100% Parental Leave top-up for up to 6 months, for either parent.
- Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
- Education & learning stipend for conferences, courses, and coaching.
- For those not near an office: a co-working benefit so you can work alongside others in your city.
Company info
- We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that.
- We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul.
- Beware of Scams: Cohere will never ask for payment or third-party services (e.g., CV writing) as part of our hiring process.
Visa & Work Authorization
- Canadian citizenship and current residency in Canada
This listing is sourced directly from Cohere's careers page and normalized into a canonical job model.