BusPatrol

BusPatrol

Senior Executive Assistant

Austin, Texas · Senior

Sponsorship not specifiedDetected 23 days ago
Machine LearningStakeholder ManagementExcelLogisticsHRLeadershipCommunicationCollaborationProblem SolvingPublic SpeakingAdaptabilityMicrosoft OfficeMicrosoft Teams

About the role

  • This role is responsible for managing complex calendars, coordinating travel, facilitating meetings, handling confidential information, and ensuring seamless day-to-day executive operations.
  • As the nation's most trusted school bus stop-arm technology solution, we serve over 350 school districts, protecting nearly 2 million students across 30,000 buses.
  • Every day, millions of children rely on school buses to get to and from school safely, yet reckless drivers continue to put them at risk.

Responsibilities

  • Executive Support & Calendar Management
  • Provide dedicated support to 3-5 senior executives, including C-Suite leaders
  • Manage complex calendars, competing priorities, and meeting requests, making thoughtful decisions based on business impact, urgency, and executive preferences
  • Anticipate scheduling and support challenges before they arise, proactively identifying solutions and minimizing disruptions to executive productivity
  • Coordinate and facilitate executive meetings, leadership sessions, town halls, webinars, offsites, client meetings, team dinners, team activities/community building, and special events as needed
  • Prepare agendas, meeting materials, presentations, and briefing documents
  • Manage logistics including meeting spaces, catering, technology setup, and attendee coordination
  • Draft, edit, and route executive correspondence, presentations, and documents
  • Support preparation of reports, presentations, and communications for internal and external audiences
  • Provide administrative support including inbox monitoring, document management, and ad hoc project coordination

Requirements

  • 8+ years of progressive Executive Assistant or Administrative Assistant experience supporting VP-level leaders and above
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint), Outlook, and Microsoft Teams
  • Experience with travel and expense platforms such as Ramp, Egencia, and ADP
  • Experience using AI tools (e.g., Glean or similar) and automation tools to improve efficiency in scheduling, content drafting, note-taking, or workflow management
  • Proven ability to exercise discretion and sound judgment when handling sensitive information
  • Track record of operating successfully in fast-paced, dynamic environments
  • Proactive growth mindset with a track record of identifying opportunities to streamline processes and reduce manual work
  • Ensure executives have all required travel documentation, schedules, and logistics
  • Demonstrated success supporting a minimum of 3-5 executives simultaneously
  • Exceptional organizational, prioritization, and time-management skills
  • Strong written and verbal communication skills

Nice to have

  • Bachelor's degree in Human Resources, Business Administration, Communications, or a related field preferred

Skills

  • Executive calendar management
  • Travel and logistics coordination
  • Meeting and event planning
  • Written communication and presentation support
  • Organization and attention to detail
  • Problem-solving and proactive decision-making
  • Stakeholder management and collaboration
  • Confidentiality and professionalism
  • Adaptability and multitasking
  • Expectations
  • Onsite: Remote initially; anticipated 2-4 days per week onsite beginning in 2026 based on business need and finalized policy

Compensation

  • The US salary range for this position is provided in this posting.

Benefits

  • ✔ Competitive salary and benefits package
  • ✔ Unlimited PTO
  • ✔ The occasion to participate in BusPatrol's culture of safety, learning, and teamwork
  • Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, and/or commission (if applicable) or benefits.
  • EOE/AA Disability-Veteran
  • Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Company info

  • At BusPatrol, safety isn't just a priority - it's our mission. As the nation's most trusted school bus stop-arm technology solution, we serve over 350 school districts, protecting nearly 2 million students across 30,000 buses. Every day, millions of children rely on school buses to get to and from school safely, yet reckless drivers continue to put them at risk.
  • As a technology company with a unique focus on public safety, we use cutting-edge AI, machine learning, and telematics to improve school bus safety. Our all-in-one safety program equips school bus fleets with AI-powered cameras, cloud-based data management, and an integrated software platform to capture and process stop-arm violations. Our safety programs foster accountability and reduce dangerous driving behavior in communities across the country.
  • By partnering with school districts, municipalities, and law enforcement, we make safety solutions more accessible and effective, ensuring that every child's journey to and from school is as safe as possible.
  • At BusPatrol, safety isn't just a priority - it's our mission.
  • As a technology company with a unique focus on public safety, we use cutting-edge AI, machine learning, and telematics to improve school bus safety.
  • Our all-in-one safety program equips school bus fleets with AI-powered cameras, cloud-based data management, and an integrated software platform to capture and process stop-arm violations.
  • Our safety programs foster accountability and reduce dangerous driving behavior in communities across the country.
  • Be Part of Something Bigger
  • We are looking for a passionate and dedicated team member to help us make roads safer.
  • At BusPatrol, we foster an inclusive and diverse environment built on integrity, collaboration, and innovation.
  • If you are ready to be part of a team that is deeply committed to safety and community impact, we would love to hear from you.
  • We are looking for a valued member of the BusPatrol team to assist us in our quest to improve children's safety.

Visa & Work Authorization

  • Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, itineraries, and visa requirements as needed
Apply directly at BusPatrol →Create a free account for alerts like thisView BusPatrol immigration profile

This listing is sourced directly from BusPatrol's careers page and normalized into a canonical job model.