heights

Executive Admin Team Lead

Prescott, Arizona

Sponsorship not specifiedDetected 20 days ago

Project ManagementExcelLogisticsResearchLeadershipCommunicationOrganizational SkillsMicrosoft Office

About the role

The Administrative Team Lead is a key strategic role as this position serves as the primary Executive Assistant to the Lead Pastor while leading a centralized administrative support team that provides high-level, strategic administrative support across multiple pastors and ministries.
The Administrative Team Lead will develop and oversee the admin team, coordinate and delegate tasks, and act as the request manager for administrative resources to ensure support is prioritized, efficient, and aligned with the overall needs of the church.
This role plays a critical part in strengthening the church's operational capacity by transitioning from individual pastor-focused support to a sustainable, team-based model.

Lead Pastor Support
Provide high-level administrative, organizational, and relational support to the Lead Pastor to maximize ministry impact and effectiveness.
Strategically manage the Lead Pastor's complex calendar and email, ensuring priorities, productivity, and balance between ministry and personal life.
Serve as the primary administrative point of contact for the Lead Pastor, drafting and reviewing documents, preparing meeting agendas, taking minutes, and maintaining confidentiality with the highest discretion.
Build, develop, and lead a team of administrators who provide support across multiple pastors and ministries.
Coordinate and delegate administrative tasks to team members, ensuring efficient distribution of workload and high-quality support.
Act as the 'request manager' for administrative support - evaluate requests, prioritize needs, and determine appropriate levels of assistance based on capacity and church priorities.
Senior Leadership & Church-Wide Support
Support the Senior Leadership Team and Elders with key initiatives, including planning and administering Growth Track classes, managing sign-ups and logistics, room rentals and other strategic projects.
Manage communication and administrative tasks related to the Elders and Senior Leadership Team.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit
The employee is occasionally required to stand
May be required to occasionally work holidays, irregular and long hours.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Planning Center (PCO), and other church management software.

Position Summary
Coordinate travel arrangements, process invoices, reimbursements, expense reports, and financial documentation.
Assist with special projects including sermon prep materials, research, event planning, and other needs as required.
Administrative Team Leadership
Foster a collaborative, service-oriented team culture rooted in spiritual maturity and excellence.
Serve as a communication liaison between senior leadership, staff, and the church family when appropriate.
Office Management Transition
and Skills Experience

This listing is sourced directly from heights's careers page and normalized into a canonical job model.