AGI
Administrative Assistant - Spanish Speaker
Phoenix, AZ · Part-time
No sponsorshipDetected 9 hours ago
ExcelCommunicationTime ManagementPublic SpeakingMicrosoft Office
About the role
- The ideal candidate is organized, detail-oriented, and proactive, with excellent time management and communication skills.
- Alliance Ground International (AGI) is one of the largest independently owned ground handling companies providing services to 100+ airlines in 61 airports across the U.S. and Canada.
- Our Ground division has a strong reputation in aviation ground services.
Responsibilities
- Administrative Support:
- Perform general clerical duties, including data entry, filing, copying, and scanning.
- Manage calendars, schedule meetings, and coordinate appointments for staff and leadership.
- Prepare and edit documents, reports, presentations, and correspondence.
- Order office supplies and maintain inventory, ensuring the office remains organized and well-stocked.
- Maintain organized records of office files, documents, and other important information.
- Support the creation and maintenance of databases, spreadsheets, and tracking systems.
Requirements
- Applicants must be able to work on weekends, (Friday, Saturday, and Sunday) and holidays.
- Computer Skills: Proficiency in computer applications, including MS Word, PowerPoint, Excel, and Outlook software.
- Attend training courses as may be required by AGI.
- Coordinate office maintenance needs, liaising with vendors and service providers as required.
- Complete all training when required by company, airport governing authority, or customer when required.
- Education: Must be at least 18 years old and possess an associate degree or equivalent from a two-year college or technical school
- alternatively, two years of related experience and/or training.
- Communication Skills: Demonstrated strong communication skills to interact professionally with team members and customers.
- Legal Compliance: Maintain knowledge of legal requirements and government reporting regulations affecting operations functions and ensure policies, procedures, and reporting are in compliance.
- Security Clearance: Be able to pass a drug screen and obtain airport security clearance, which includes an extensive employment, criminal record, and residence background check.
- Take reasonable care for the health, wellbeing, safety, and security of themselves and of others who may be affected by their actions or omissions while at work.
- Cooperate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
- Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, wellbeing, safety, security or welfare reasons.
- Inform their manager / supervisor of any work situation, equipment, or activity that represents a serious or immediate danger to health, wellbeing, safety, and security.
- Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in company and carrier Safety and Security procedures.
Skills
- Proficiency in computer applications, including MS Word, PowerPoint, Excel, and Outlook software.
- Computer
- Spanish Speaker are mandatory.
- Safety, Security and Compliance:
- All AGI Team members have a responsibility and duty while at work to:
Benefits
- AGI offers a comprehensive benefit package for all employees, including paid vacation and medical / dental / vision for full-time qualified employees as well as medical coverage for part time employees.
- Additional benefits include company-matched 401(k) program, company-paid employee assistance program, voluntary life insurance, and travel discounts on car rentals, hotels, and cruises to name a few.
- Must be able to use close vision and ability to adjust focus.
- Carry out work in accordance with information and training provided and any specific health, wellbeing, safety, and security rules or procedures.
- Fully understand AGI Health & Safety and Security policies.
Company info
- Assist in organizing meetings, including preparing agendas, coordinating materials, and taking minutes.
- Help plan and execute company events, workshops, and team activities.
- Strict adherence to company attendance policies is expected and enforced.
- Follow company procedures and protocols to ensure we are always operating in a safe and responsible manner.
Equal opportunity
- equal opportunity employer.
- equal opportunity employment regardless of race, color, ancestry, religion, sex, national, origin, sexual orientation, age, citizenship, marital status, disability or veteran status.
Visa & Work Authorization
- Security Clearance: Be able to pass a drug screen and obtain airport security clearance, which includes an extensive employment, criminal record, and residence background check
This listing is sourced directly from AGI's careers page and normalized into a canonical job model.