PAC NYC

Associate Director of Donor Events

New York, New York, United States · Director · Full-time

Sponsorship not specified$20k-$30kDetected 14 days ago

CRMBudgetingVendor ManagementResearchLeadershipCommunicationCollaborationUnderwriting

About the role

This position combines exceptional event management with financial oversight, donor strategy, and cross-functional leadership.
In collaboration with the Director of Development, establish fundraising objectives for assigned events and provide regular reporting on revenue progress, sponsorship commitments, ticket sales, expenses, and overall financial performance.
Track budget performance throughout the planning process, proactively identifying variances, recommending adjustments, and communicating financial updates to leadership.

Responsibilities

Develop and implement event strategies that advance departmental fundraising priorities, donor cultivation, and long-term institutional relationships.
Manage, support, and mentor the Development Events Coordinator.
Identify and develop sponsorship and partnership opportunities that strengthen donor engagement while advancing institutional fundraising goals.
Maintain accurate donor records, post-event analyses, attendance reports, and follow-up plans in partnership with Individual Giving and Development Operations to support ongoing cultivation strategies.
At PAC NYC, we are committed to building a diverse and inclusive workplace.
Plan, organize, and manage 20-30 donor events annually, serving as project lead with responsibility for planning, timelines, budgets, staffing, vendor management, and successful execution.
Lead internal and cross-departmental planning meetings, establishing agendas, documenting decisions, assigning responsibilities, and ensuring timely follow-through across all participating departments.
Serve as the primary liaison with external event partners, consultants, vendors, production teams, and institutional stakeholders to ensure coordinated planning and successful execution.
Oversee all event materials, including invitations, donor correspondence, executive briefing books, run-of-show documents, scripts, seating plans, vendor schedules, and production timelines.
Create, monitor, and reconcile individual event budgets, ensuring expenditures remain within approved allocations while supporting fundraising objectives.

Compensation

Annual salary will range between $90,000 and $105,000 plus full benefits.
Develop annual event budget projections in collaboration with Development leadership as part of the department's annual budgeting process.
Plan, organize, and manage 20-30 donor events annually, serving as project lead with responsibility for planning, timelines, budgets, staffing, vendor management, and successful execution.

Company info

PAC NYC's mission is to create connections by cultivating bonds between extraordinary artists and communities, with exemplary performances in active dialogue across the arts, and in our flexible, intimate spaces, inviting conversation and new relationships.
Our art and our audiences reflect the dynamic energy of all five boroughs of New York City.
We invite everyone to join us as we celebrate creative expression from around the world.
PAC NYC is where the world trades ideas.

Visa & Work Authorization

In collaboration with the Director of Development, establish fundraising objectives for assigned events and provide regular reporting on revenue progress, sponsorship commitments, ticket sales, expenses, and overall financial performance.
Track fundraising progress for assigned events, including sponsorship commitments, ticket sales, underwriting, and contributed revenue.

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This listing is sourced directly from PAC NYC's careers page and normalized into a canonical job model.