Rhodes

President's Office Coordinator

Memphis, Tennessee · Exec

Sponsorship not specifiedDetected 39 days ago

HRISCustomer SupportLeadershipCommunicationMicrosoft Office

About the role

This position will work closely with the president to compose correspondence with both internal and external audiences.
The selected candidate may elect to work a 10-month or 12-month schedule.
This includes on and off campus events and occasional evenings and weekends.

Prepare presidential communications through use of Microsoft Word and other database programs; input information into appropriate databases and maintain the office files as needed.
Provides support for any access needs to the president's residence for events.
Serve as backup support for designated members of the senior leadership team with purchasing, expense reports, coordinating and booking travel, scheduling meetings, proofing, editing, and creating informational documents.
Serve as the main contact and support for external search firms for Senior Leadership position searches. Coordinate and serve as support for searches held in-house.
Provide main technical support for phone, computer, and telecommunication equipment needed for the board meetings, president's office, and workroom. Assist with both hardware and software issues as needed.
Reporting to the Chief of Staff, the President's Office Coordinator will serve as a member of the president's support team to ensure the smooth operation of the President's Office.

This position requires a valid driver's license, a good driving record, and must be insurable by the College's insurance carrier.
Three years of office administration experience required.
Strong writing and communication skills required.
Ability to work effectively, collaboratively, confidentially, and efficiently with students, faculty, staff, trustees, community partners, and alumni required.
Demonstrated ability to organize numerous projects requiring attention to detail, consistently meet deadlines, exercise professional judgment, and solve problems.

High School diploma or G.E.D required
Bachelor's degree strongly preferred.
Proficiency with Microsoft Office required
proficiency with database maintenance and reporting preferred
proficiency with spreadsheet and database applications required
proficiency with various hardware and software systems required.
Experience in a college setting, especially in an administrative office and with an integrated board management software system, is preferred.
Familiarity with Workday software is preferred.

This position serves as the main technical support for the president's office and will assist with board of trustee meetings, annual college events, and special events as needed.

Serve as part of the president's support team; answer phones, greet visitors, and have a working knowledge of the college's services to assist with referrals and questions.

This listing is sourced directly from Rhodes's careers page and normalized into a canonical job model.