Manatt, Phelps & Phillips, LLP

Manatt, Phelps & Phillips, LLP

Procurement Operations Coordinator

Chicago

Sponsorship not specified$63k-$73kDetected 7 days ago
Project ManagementExcelSupply ChainVendor ManagementProcurementContract ManagementCommunicationOrganizational SkillsMicrosoft OfficeAccounts Payable

About the role

  • With 500+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients.
  • The Firm's groundbreaking approach-bringing together legal services, advocacy and business strategy-differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.
  • The base annual pay range for this role is between $63,000-$73,000.

Responsibilities

  • Create purchase orders and place approved orders in accordance with procurement processes, contract terms, budget guidance, and stakeholder requirements.
  • Manage order activity from placement through fulfillment, including tracking order status, coordinating delivery timelines, resolving issues, and communicating updates to internal stakeholders.
  • Support invoice processing, including reviewing invoices for accuracy, assisting with three-way matching where applicable, resolving discrepancies, and coordinating with Finance and suppliers to support timely payment.
  • Maintain contract metadata, including vendor names, contract owners, renewal dates, expiration dates, spend information, and other key data points to support visibility, compliance, and reporting.
  • Support domain management activities, including tracking domain-related renewals, maintaining accurate records, coordinating with internal stakeholders, and helping ensure continuity of services.
  • Support procurement-related project management activities, including maintaining timelines, tracking tasks and follow-ups, documenting status updates, and helping drive workstreams to completion.
  • Collaborate with suppliers and internal stakeholders to support operational efficiency, resolve routine questions, and help ensure procurement processes are clear, consistent, and service-oriented.
  • Support continuous improvement initiatives across procurement operations, including process documentation, workflow refinement, data cleanup, and adoption of tools or practices that improve accuracy, efficiency, and visibility.
  • The Procurement Operations Coordinator will collaborate with suppliers, internal stakeholders, Finance, Legal, and other business teams to support efficient procurement operations, accurate documentation, and continuous improvement across the procure-to-pay process.

Requirements

  • Strong written and verbal communication skills, with the ability to interact professionally with suppliers, stakeholders, Finance, Legal, and colleagues at all levels.
  • Demonstrated ability to follow established processes while identifying opportunities to improve accuracy, efficiency, documentation, and stakeholder experience.
  • Strong attention to detail and accuracy, particularly when working with purchase orders, invoices, contracts, vendor information, and reporting data.
  • Highly organized and able to manage multiple tasks, deadlines, and follow-ups in a fast-paced, service-oriented environment.
  • Comfortable working with data, maintaining records, preparing basic reports, and using information to support process visibility and decision-making.
  • Collaborative team player with strong client service orientation, sound judgment, and a proactive, solutions-oriented approach.
  • Ability to work both independently and collaboratively within a hybrid team environment while maintaining confidentiality, professionalism, and responsiveness.
  • The base annual pay range for this role is between $63,000-$73,000. The base pay to be offered will vary and depend on skills and qualifications, experience and location. A full range of medical, financial and/or other benefits dependent on the position will also be offered.
  • EEO/AA EMPLOYER/Veterans/Disabled

Nice to have

  • Bachelor's degree in Business, Supply Chain Management, Finance, Operations, or a related field preferred
  • equivalent relevant experience may be considered.
  • 1-3 years of experience in procurement, purchasing, accounts payable, vendor management, operations, contract administration, or a related business support function preferred.
  • Proficiency with Microsoft Office, particularly Excel and Outlook
  • experience with procurement, accounts payable, contract management, or workflow tools preferred.

Compensation

  • The base annual pay range for this role is between $63,000-$73,000.

Visa & Work Authorization

  • This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.
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