Uasys

Uasys

Administrative Specialist III, Office of the Dean of Students

UAFS | University of Arkansas Fort Smith · Mid

Sponsorship not specifiedDetected 6 days ago
ComplianceLogisticsHRHRISCustomer SupportResearchLeadershipCommunicationOrganizational SkillsMicrosoft Office

About the role

  • Students at University of Arkansas System will also view open positions and apply within Workday by searching for "Find Jobs for Students".
  • All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
  • You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.

Responsibilities

  • Performs basic reception and clerical duties for the Office of Student Affairs
  • Budget and Purchasing Support - 15%
  • Monitor departmental budget expenditures and maintain accurate financial records.
  • Order supplies and manage inventory for the office.
  • Maintain office procedures and update manuals, as needed.
  • Optional Documents:
  • We're committed to building a diverse community that mirrors Arkansas's rich tapestry, reflecting our dedication to serving the state's varied population while enhancing the quality of our institution.

Requirements

  • Persons must have proof of legal authority to work in the United States on the first day of employment.
  • Required Documents to Apply:
  • All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
  • Required Education and/or Work Experience: Minimum qualifications include a bachelor's degree from an accredited institution, strong communication skills, and the ability to work with diverse populations. Two years of related office and/or customer service experience needed. Bilingual and ability to read, write and speak Spanish proficiently is preferred.
  • The Administrative Specialist III provides advanced, high-level administrative and operational support to the Office of the Dean of Students and serves as a vital operational anchor for the Student Affairs Office. Reporting directly to the Dean of Students, this position is responsible for maintaining peak office efficiency, ensuring meticulous regulatory compliance and confidentiality, and managing complex schedules.
  • Essential Job Duties and Responsibilities:
  • Calendar and Meeting Management and Office Maintenance - 18%
  • Schedule and confirm appointments for the Dean of Student and designated Student Affairs staff.
  • Manage the primary calendar for the Dean of Students, while providing secondary scheduling and meeting coordination support for the broader leadership team as needed.
  • Prepare agendas and take minutes for departmental meetings.
  • Coordinate logistics for student conduct hearings, case management team meetings, and department support meetings.
  • Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork and by providing leadership to student employees. Requires consistent on-time attendance.
  • Document Preparation and Management - 8%

Nice to have

  • include a bachelor's degree from an accredited institution, strong communication skills, and the ability to work with diverse populations.
  • Two years of related office and/or customer service experience needed.
  • Bilingual and ability to read, write and speak Spanish proficiently is preferred.
  • Reporting directly to the Dean of Students, this position is responsible for maintaining peak office efficiency, ensuring meticulous regulatory compliance and confidentiality, and managing complex schedules.

Skills

  • Provide excellent customer service skills including proper telephone etiquette and pleasant phone voice.
  • Knowledge of grammar, punctuation, spelling, and proofreading.
  • Knowledge of general office procedures.
  • Ability to operate standard office equipment.
  • Demonstrate strong computer skills and knowledge of various software programs.
  • Ability to adapt to a changing environment, deal with frequent changes, delays, or unexpected events.
  • Exhibit planning and organizational skills, including the ability to prioritize work activities and use time efficiently
  • Ability to multitask and delegate responsibility.
  • Ability to consistently be on time.
  • Use Microsoft Office Suite and university platforms to generate reports and presentations.
  • Use Workday to track departmental budgets and other tasks.
  • Update digital television messaging.

Compensation

  • The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs w

Benefits

  • The University of Arkansas - Fort Smith is a dynamic, mid-sized public university that's redefining higher education.
  • We're on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations.
  • Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor's, and master's degrees.

Equal opportunity

  • The University of Arkansas is an equal opportunity institution.

Visa & Work Authorization

  • Sponsorship Available:
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This listing is sourced directly from Uasys's careers page and normalized into a canonical job model.