Oklahoma State Government

Oklahoma State Government

Open Records and Archives Coordinator

Oklahoma County · Part-time

Work authorization required$45k-$55kDetected 2 days ago
ExpressHRISCustomer SupportCommunicationCollaborationProblem SolvingAdaptabilityOrganizational Skills

About the role

  • The Open Records and Archives Coordinator is responsible for managing and processing open records requests in compliance with the Open Records Act.
  • This position oversees complex request processing, exemption compliance, and file transfers.
  • Through collaboration with various divisions, the Open Records and Archives Coordinator facilitates transparent and efficient records management.

Responsibilities

  • Ensure office resources are utilized effectively and operations are streamlined; optimize processes, eliminate redundancies, and leverage technology to enhance productivity and performance; proactively identify opportunities for efficiency gains and implement best practices.

Requirements

  • o This role requires clear and accurate communication, strong analytical skills, and the ability to evaluate information and make timely decisions.
  • If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:
  • If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for
  • Possess in-depth knowledge of the Oklahoma Open Records Act, including a comprehensive understanding of exemptions and their applications.
  • Possess the ability to professionally interact with requestors when the request scope requires narrowing due to being overly broad and unduly burdensome.
  • ability to display a high level of professionalism in communication, behavior, and appearance
  • ability to accept constructive feedback to increase performance.
  • Regular and reliable in-person attendance is required to ensure quality teamwork, performance, productivity, and collaboration
  • ability to demonstrate a commitment to your work and team by committing to punctuality and dependability in the work environment
  • Less than 10% in-state/out-of-state travel may be required.

Nice to have

  • Paralegal Certification or demonstrated ability in managing e-discovery requests
  • Experience in open records management and case processing for state agencies
  • Special Requirements
  • Applicants must be currently authorized to work in the United States on a full-time basis without sponsorship now or in the future
  • Successful completion of a pre-employment background check
  • Valued Knowledge, Skills and Abilities
  • Effective Communication: Ability to clearly and concisely express ideas, while also listening actively to others and demonstrating understanding
  • Ability to demonstrate empathy by showing respect and understanding for the feelings and perspectives of others while paying close attention to non-verbal cues

Skills

  • Possess strong analytical and problem-solving
  • Physical Demands and Work Environment
  • Work Environment includes:
  • Must be able to remain in a stationary position 75% of the time.
  • Physical Demands include:
  • o Ability to stand, reach, and bend 50% of the time;
  • o Ascends/descends stairs 25% of the time;
  • o Ability to lift to 25 lbs.
  • Cognitive

Compensation

  • between $45,000.00 to $55,000.00, based on education and experience

Benefits

  • Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
  • Or an equivalent combination of education and experience, substituting one year of relevant experience for each year of the required education.

Equal opportunity

  • Employment
  • The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
  • Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
  • Agency Contact

Visa & Work Authorization

  • Applicants must be currently authorized to work in the United States on a full-time basis without sponsorship now or in the future;
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This listing is sourced directly from Oklahoma State Government's careers page and normalized into a canonical job model.