Skadden

Skadden

Administrative Practice Coordinator

New York

Sponsorship not specified$95k-$105kDetected 13 days ago
Business DevelopmentAccountingExcelEmployment LawCustomer SupportCommunicationCollaborationPublic SpeakingMicrosoft Office

About the role

  • We are seeking an Administrative Practice Coordinator to join our Firm.
  • This position will be based in our New York office (hybrid).
  • include managing administrative tasks, coordinating travel arrangements, supporting business development and marketing efforts and executing other complex tasks and projects.

Responsibilities

  • Performs various complex assignments under time-sensitive deadlines, such as coordinating travel (including visa and passport materials) and managing calendaring and scheduling requests.
  • Collaborates with Partners and Client Accounting to ensure up-to-date and accurate client billing.
  • Supports document management and records retention for administrative files, and performs printing, scanning, duplicating, and quality control tasks as needed.
  • Manages high-volume, multi-matter calendaring for practice group partners, including monitoring for call conflicts, blocking travel time, and updating calendars with partner bios, drafted talking points, and conference agendas.
  • Maintains and monitors a high-volume partner inbox, flagging unread, unaddressed, and time-sensitive items, re-surfacing emails requiring attention, and compiling end-of-day open-items lists for partner review.
  • Prepares materials for presentations, pitches and conferences, working closely with relevant partners and the Business Development & Marketing (BDM) department.
  • Supports Business Development efforts by entering activities, maintaining contact records, and assembling targeted mailing lists in InterAction.
  • Collaborates with the People Strategy team to draft and distribute key information to the practice group, coordinate monthly practice group meetings, and facilitate group training.

Requirements

  • Familiarity with complex litigation practice environment or environment requiring similar skillset
  • Ability to provide excellent customer service
  • Ability to read, interpret, convey and follow instructions
  • Ability to synthesize information in order to prioritize and organize tasks
  • Ability to handle multiple projects and assignments with shifting responsibilities and deadlines
  • Ability to work well under pressure
  • Ability to work well in a demanding and fast-paced environment
  • Ability to work well independently as well as effectively within a team
  • Bachelor's degree
  • Minimum of two years of related experience in a law firm or professional services environment
  • Demonstrates high-level of professionalism
  • Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel (including, but not limited to, PivotTables, Filters, Conditional Formatting) and PowerPoint) with the ability to learn new software and operating systems
  • Demonstrates effective interpersonal and communication skills, both verbally and in writing and maintains a calm and professional demeanor
  • Demonstrates close attention to detail
  • Ability to handle sensitive matters and maintain confidentiality
  • Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Skills

  • Demonstrates effective interpersonal, written and verbal communications skills to facilitate effective work relationships with others.

Compensation

  • The starting base salary for this position is expected to be within the range listed under Salary Details.
  • Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.
  • Salary Details

Benefits

  • We offer generous benefits to help you achieve wellness in all areas of your life.
  • Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
  • Generous paid time off.
  • Paid leave options, including parental.
  • For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits
  • In accordance with the Transparency in Coverage Rule,
  • In-classroom, remote, and on-demand learning and professional development opportunities.

Company info

  • Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.
  • The Opportunity
  • We are seeking an Administrative Practice Coordinator to join our Firm. This position will be based in our New York office (hybrid). The Administrative Practice Coordinator provides high-level, administrative support to a designated practice area. Responsibilities include managing administrative tasks, coordinating travel arrangements, supporting business development and marketing efforts and executing other complex tasks and projects. The Administrative Practice Coordinator collaborates closely with the practice group partners along with other Firm departments and business services professionals to ensure exceptional client service.
  • Administrative Tasks
  • Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world.
  • Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues.
  • We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other.
  • Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.
  • Enters attorneys' time records, submits expense reports and assists with processing and payment of vendor invoices.

Equal opportunity

  • Equal Opportunity Employer.
  • Applicants who require an accommodation during the

Visa & Work Authorization

  • Performs various complex assignments under time-sensitive deadlines, such as coordinating travel (including visa and passport materials) and managing calendaring and scheduling requests.
  • Coordinates sponsorship forms and conference participation for upcoming industry events on behalf of practice group partners
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This listing is sourced directly from Skadden's careers page and normalized into a canonical job model.