University of Notre Dame

University of Notre Dame

Senior Administrative Assistant

Notre Dame, IN, United States · Senior · Full-time

Sponsorship not specified$60k-$742kDetected 30 days ago
HRResearchCommunicationCollaborationProblem SolvingOrganizational Skills

About the role

  • The University of Notre Dame is more than a workplace!
  • Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit.
  • Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world.

Responsibilities

  • Provide high-level executive support to the Executive Director, including managing the Executive Director's calendar, scheduling meetings, and handling correspondence.
  • Manage and follow up on expense reporting for the Executive Director.
  • Collaborate in planning Institute-wide meetings, retreats, and other gatherings.
  • Maintain an essential archive of financial, human resources, donor, and legal documents.
  • Provide administrative support for Institute operations in collaboration with the Associate Director of Finance and Administration.
  • A chance to make a meaningful difference by providing opportunities for students to engage directly with issues of systemic injustice and developing moral purpose.
  • A rewarding role that offers direct opportunities to support institutional success as well as student success in both professional and developmental ways.

Requirements

  • Bachelor's degree and 3-4 years of relevant professional experience.
  • Experience managing complex projects and supporting departmental initiatives, which may include international travel arrangements and festive event planning for select student cohorts.
  • Advanced proficiency with modern technology tools, including Google Workspace, virtual meeting platforms, and institutional systems such as Concur.

Nice to have

  • Strong problem-solving and critical-thinking abilities.
  • Ability to work independently while managing multiple priorities and projects.
  • Understanding of and appreciation for the mission of the Institute and the University.
  • Commitment to continuous improvement by proactively identifying opportunities to enhance procedures, increase efficiency, and reduce risk.
  • Application Deadline to Apply: July 3, 2026
  • Required Documents: Resume & Cover Letter
  • Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
  • We strongly encourage applications from candidates attracted to a university with a Catholic identity.

Compensation

  • Commensurate with experience
  • The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration.
  • Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
  • We strongly encourage applications from candidates attracted to a university with a Catholic identity.

Benefits

  • A collaborative and supportive environment where you will contribute to students' educational and formative experiences.

Equal opportunity

  • Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment.
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This listing is sourced directly from University of Notre Dame's careers page and normalized into a canonical job model.