hidi

Administrative Assistant

Toronto, Ontario

Sponsorship not specifiedDetected 20 days ago

HRMechanical DesignElectrical EngineeringCommunicationMicrosoft Office

About the role

The HIDI Group is an employee owned, multi-disciplinary consultancy committed to delivering world-class solutions and unparalleled service.
HIDI has grown to become a leading firm with over 150 employees nationally, with offices located in Toronto, Ottawa and Calgary.
When you join us, you will find an environment where open dialogue and innovative thinking are highly encouraged.

As an Administrative Assistant, you will play an integral role in supporting our Engineering teams by providing high-quality administrative and proposal coordination support that helps projects and people succeed.
General Administration & Office Support
Manage and maintain organized filing systems for projects, reports, and correspondence, including confidential and sensitive materials.
Support planning and organization activities, including coordinating meetings, booking travel arrangements, preparing itineraries, ordering lunches, and assisting with social events, parties, and promotional activities.
Work closely with Marketing and Administrative staff to develop, maintain, and format proposal templates.
Manage and track multiple proposals concurrently, ensuring each receives appropriate attention and prioritization.
Conduct post-proposal debriefs and maintain records of feedback to support continuous improvement of proposal submissions.
Ability to work independently and manage competing priorities.
We believe that challenging you with a diversity of assignments ensures that you can develop your skills and grow rapidly.

Prepare and distribute internal and external correspondence as required.
Collaborate with internal team members to gather required proposal content, including CVs, licenses, insurance documentation, and information from other technical teams.
Format specialty proposals as required.
Minimum 5+ years of experience as an Administrative Assistant.
3+ years of experience in a dispatch or similar fast-paced environment.

We offer a balance of work and lifestyle, including flexible work arrangements, robust benefit package, discounts on gym memberships, Group RSP programs, wellness programs, competitive salaries and bonus packages.
Provide reception coverage and relief as required.

We are looking for talented and motivated individuals who thrive in a collaborative, professional environment.
We are looking for a Administrative Assistant!
If you are ready for a career with a dynamic organization, in an environment that fosters professional development and career advancement, you're ready for us!

This listing is sourced directly from hidi's careers page and normalized into a canonical job model.