Ffbc
Executive Assistant to the CEO
Canada · Exec
Sponsorship not specifiedDetected 25 days ago
ExcelLogisticsRecruitingCommunicationCollaborationPublic SpeakingMicrosoft Office
About the role
- La Fondation existe pour veiller à ce que chaque personne noire au Canada puisse s'épanouir et que toutes les communautés noires aient la possibilité de définir leur propre avenir.
- This role helps ensure that executive priorities, relationships, meetings, travel, correspondence, and follow-up are managed in a timely, professional, and well-organized manner.
- Prepare agendas, briefing notes, background materials, presentations, reports, letters, and follow-up items for meetings, events, speaking engagements, and other executive priorities.
Responsibilities
- Executive and Administrative Support Calendar and scheduling.
- Manage the CEO's calendar, including scheduling, prioritization, meeting coordination, and changes across time zones.
- Maintain organized digital files, contact lists, meeting records, and administrative systems for the Office of the CEO.
- Support information flow between the CEO and internal teams by helping ensure relevant materials, decisions, and follow-up items are communicated in a timely manner.
- Identify practical ways to improve administrative workflows, scheduling processes, document management, and coordination related to the Office of the CEO.
- Provide logistical and administrative support for Board-related activities at the request of the Senior Manager, Operations and Governance.
- Maintain clear boundaries between CEO-related logistical support and substantive governance administration, which is led by the Senior Manager, Operations and Governance.
- Qualifications and Experience Minimum of 5 years of progressive experience providing executive-level administrative support to a CEO, Executive Director, senior executive, or C-suite leader.
- Excellent organizational and time-management skills, with the ability to manage competing priorities, meet deadlines, and adapt to changing circumstances.
- Professionalism, responsiveness, and strong interpersonal skills when working with staff, board members, community partners, funders, government representatives, donors, and other stakeholders.
Requirements
- Advanced proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and Excel, and comfort using collaboration tools such as Teams, Zoom, and SharePoint.
Compensation
- Board and Governance Logistics Support Support the CEO's participation in Board, committee, and Annual General Meeting activities, including scheduling, preparation, travel, attendance, and follow-up where required.
This listing is sourced directly from Ffbc's careers page and normalized into a canonical job model.