Fenwick

Executive Assistant - Cross Practices (NY)

New York · Vp · Contract

Sponsorship not specified$104k-$156kDetected 30 days ago

SalesforceCRMBusiness DevelopmentExcelLogisticsResearchLeadershipCommunicationMicrosoft Office

About the role

This role is equal parts strategic and tactical: anticipating needs, protecting time, driving follow-through, and keeping priorities moving across client work, practice operations, and business development.
This position is hybrid and requires three days on-site in our New York office, with additional in-office days as needed for business and client needs.
The work schedule for this position will be 40 hours per week (non-exempt), Monday - Friday, from 9:00 am - 6:00 pm.

Fenwick is seeking an Executive Assistant in the New York office to support partners across multiple practices.
The Firm's Executive Assistant (EA) provides high-impact, proactive support to partners and other senior leaders.
Draft, edit, and format polished correspondence and documents-often confidential-tailored to leader preferences and firm standards.
scan, e-file, organize, and maintain accurate electronic (and occasional paper) files in line with confidentiality and security policies.
At Fenwick, we believe that our partners and employees are our most important asset.

Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Copilot), and document tools (e.g., Adobe Acrobat) required.
Executive presence and discretion with highly sensitive/confidential matters.
Strong prioritization and calendar strategy in a fast-paced, high-volume environment.
Proactive problem-solver with excellent judgment and a bias for action.
Clear, polished written and verbal communication across all levels.
Organized, detail-oriented, and dependable; consistently meets deadlines.
Comfortable owning projects end-to-end and influencing without authority.
Continuous improvement mindset; adapts quickly to changing priorities and new tools.
High integrity, accountability, and team-first approach.

Experience with CRM platforms (e.g., Salesforce) and social platforms used for professional networking preferred.
Bachelor's degree or equivalent experience strongly preferred.

Comfortable working alongside AI tools and a curiosity to continuously learn and adopt new ways of working as technology evolves.
Prepare and respond to client requests for month-end estimates, as needed.
For certain leaders, independently execute billing tasks in Aderant, as authorized.
Plan and execute small client events and client gifting with cultural awareness and attention to detail.

We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing.
Except as otherwise required by law, temporary employees are generally not entitled to these benefits.
A discretionary bonus for eligible employees may also be available based on performance.
Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

This listing is sourced directly from Fenwick's careers page and normalized into a canonical job model.