Egisgroup
Proposal Coordinator / Administrative Assistant, Transportation – On Site (Kingston, Ontario)
Kingston, ON, Canada
Sponsorship not specifiedDetected 7 days ago
AccountingCustomer SupportCommunicationCollaborationTime ManagementOrganizational SkillsMicrosoft Office
About the role
- Are you ready to take your career to the next level?
- Imagine working alongside over 1,000 top-tier engineers, architects, and planners, all dedicated to shaping the future of infrastructure and development.
Skills
- Your future starts here.
- Join Egis, where your ambition meets unparalleled growth opportunities.
- At Egis, your skills and aspirations will find the perfect environment to thrive.
- Elevate your career with us and be a driving force in our exciting journey.
Company info
- Assisting with proposals, including coordination and preparation.
- Preparing Project Schedules for proposals using software such as Microsoft Project.
- Completing various tasks to assist Division Managers and Office Coordinator.
- Assisting with invoicing on a monthly basis.
- Supporting Division Managers with financial metrics.
- Working with spreadsheets related to proposals and financials.
- Regularly updating corporate resumes.
- Providing miscellaneous word processing support for general correspondence and other materials.
- Daily sorting/filing of incoming project paperwork.
- Creating project files.
- Performing project and accounting related filing.
- Ensuring staff are following filing guidelines.
- Preparing packages for the courier.
- Assisting with office safety inspections and requirements.
- Providing onboarding assistance to new employees.
- Post-secondary education in office administration.
- Excellent verbal and written communication skills in English.
- Minimum 1 year related work experience.
- Previous work experience within a fast-paced environment undergoing change would be an asset.
- Excellent organizational and time management skills to respond to changing priorities and handling multiple tasks to support a large number of technical staff and managers.
- Strong customer service orientation.
- Ability to carry out detail-oriented tasks accurately and independently.
- Highly proficient on computer software applications including Microsoft Word, Outlook, PowerPoint and Excel.
- Willingness to work in a team environment, assisting team members and contributing to the overall objectives of the team.
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This listing is sourced directly from Egisgroup's careers page and normalized into a canonical job model.