Wilson Elser
Legal Administrative Assistant (Temporary)
Miami, Florida · Contract
Sponsorship not specifiedDetected 27 days ago
ComplianceAccessibilityCommunicationCollaborationOrganizational Skills
About the role
- We are seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment.
- This role plays a key part in managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high-quality legal services.
Responsibilities
- Provide support and administrative assistance to attorneys and colleagues
- Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
- File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)
- Manage incoming mail, notices, and document distribution.
- Maintain electronic and client files within the document management system
- Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.
- Enter attorney time and assist with billing support, client budgets, and billing inquires
- Manage vendor invoices, reimbursements and check requests.
- Support additional projects operational initiatives as needed
Requirements
- High school Diploma or equivalent required
- 3+ years of administrative experience, preferably within a law firm or litigation environment
- Familiarity with legal terminology, document formatting and court procedures
- Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors
- Strong organizational skills with the ability to manage multiple deadlines
- Ability to maintain strict confidentiality
- Comfortable working in an in-office/hybrid environment
Nice to have
- Experience with electronic filing systems preferred
Benefits
- Outstanding benefits package, including 401k match and generous PTO plan
- Access to corporate discount plans and other benefits
Company info
- We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place.
Visa & Work Authorization
- cisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental d
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