M Arthur Gensler Jr & Associates Inc.

M Arthur Gensler Jr & Associates Inc.

Studio Coordinator

Phoenix, AZ, US · Senior · Full-time

Sponsorship not specifiedDetected 106 days ago
InDesignSalesforceAccountingHRContract ManagementCommunicationCollaborationMicrosoft Office

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odds of building a lasting career here

42Risky
Cap-exempt (no lottery)0
Sponsors this role100
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70

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Employer immigration record

from this employer's Department of Labor filings

Green-card filing pattern in this occupation

Context, not a finding about this posting: of this employer's 24 green-card filings in this occupation, 96% were for a worker who already held the job.

Green-card follow-through: 94%

Of 16 labor certifications old enough to have been used, 1 expired without the employer filing the next step. Median time from filing to decision: 496 days.96% of their filings were for a worker who already held the job.Only certifications past the 180-day window are counted — recent ones cannot have expired yet.

Files H-1B transfers

8 transfer filings in the last year, covering 8 workers. Median labor-condition decision: 7 days. An employer that already files transfers is one that can take over an existing H-1B.

Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.

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About the role

  • Gensler is seeking a Studio Coordinator to join our Phoenix office and play a vital role in supporting a team of industry-leading designers and architects.
  • At Gensler, you'll be at the heart of your studio's activities-the connector, organizer, and ambassador who ensures everything runs smoothly.
  • Assist Studio Leaders with operational aspects of running the studio including but not limited to organizing and attending studio meetings, note taking, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation

Responsibilities

  • We believe that great design starts with great collaboration, and as a Studio Coordinator, you'll help create an environment where creativity and innovation thrive.
  • In this role, you'll provide essential administrative support, to your respective studio, act as a liaison between directors, principals, and team members, and help keep projects and operations moving forward.
  • Support Studio Leaders with active calendar management, detailed travel arrangements (domestic and international) utilizing corporate travel systems, and maintaining professional state licenses and memberships
  • Support Studio Leaders with administrative needs, including scheduling meetings, processing expense reports, preparing correspondence, etc.
  • At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design.
  • From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests.
  • We encourage every person at Gensler to lead a healthy and balanced life.
  • Assist in processing, editing, and proofing legal and contract ual documents for clients and consultants
  • Excellent communication and relationship-building skills; able to interact professionally with individuals at all levels.
  • Experience in the Architecture & Design industry is a plus.

Requirements

  • 10+ years of experience in an administrative capacity preferably in the AEC industry
  • Ability to prioritize tasks, take ownership, and demonstrate initiative with consistent follow-through.
  • Ability to work full-time (8:30 a.m. to 5:30 p.m.) in office and additional hours as necessary.
  • Proven success managing multiple projects and deadlines simultaneously.
  • Advanced proficiency in Microsoft Office Suite, with a deep understanding of cross-application functionality to enhance collaboration, streamline communication, and improve project efficiency.
  • Experience managing multiple calendars in Outlook and coordinating complex travel arrangements.
  • Basic proficiency in Adobe Suite/InDesign required; experience with Miro is a plus.

Nice to have

  • Basic proficiency in Adobe Suite/InDesign required
  • experience with Miro is a plus.
  • Familiarity with Salesforce preferred.
  • Legal and contract review experience preferred

Compensation

  • Our annual base salary range has been established based on local markets.

Benefits

  • Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off.
  • We also offer a 401 k, profit sharing, employee stock ownership, and twice annual bonus opportunities.
  • As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees.
  • In addition, we reimburse tuition for certain eligible programs or classes.
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