M Arthur Gensler Jr & Associates Inc.

Studio Coordinator

Phoenix, AZ, US · Full-time

Sponsorship not specifiedDetected 15 days ago

InDesignSalesforceAccountingHRContract ManagementCommunicationCollaborationMicrosoft Office

About the role

Gensler is seeking a Studio Coordinator to join our Phoenix office and play a vital role in supporting a team of industry-leading designers and architects.
At Gensler, you'll be at the heart of your studio's activities-the connector, organizer, and ambassador who ensures everything runs smoothly.
Assist Studio Leaders with operational aspects of running the studio including but not limited to organizing and attending studio meetings, note taking, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation

We believe that great design starts with great collaboration, and as a Studio Coordinator, you'll help create an environment where creativity and innovation thrive.
In this role, you'll provide essential administrative support, to your respective studio, act as a liaison between directors, principals, and team members, and help keep projects and operations moving forward.
Support Studio Leaders with active calendar management, detailed travel arrangements (domestic and international) utilizing corporate travel systems, and maintaining professional state licenses and memberships
Support Studio Leaders with administrative needs, including scheduling meetings, processing expense reports, preparing correspondence, etc.
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design.
From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life.
Assist in processing, editing, and proofing legal and contract ual documents for clients and consultants
Excellent communication and relationship-building skills; able to interact professionally with individuals at all levels.
Experience in the Architecture & Design industry is a plus.

10+ years of experience in an administrative capacity preferably in the AEC industry
Ability to prioritize tasks, take ownership, and demonstrate initiative with consistent follow-through.
Ability to work full-time (8:30 a.m. to 5:30 p.m.) in office and additional hours as necessary.
Proven success managing multiple projects and deadlines simultaneously.
Advanced proficiency in Microsoft Office Suite, with a deep understanding of cross-application functionality to enhance collaboration, streamline communication, and improve project efficiency.
Experience managing multiple calendars in Outlook and coordinating complex travel arrangements.
Basic proficiency in Adobe Suite/InDesign required; experience with Miro is a plus.

Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off.
We also offer a 401 k, profit sharing, employee stock ownership, and twice annual bonus opportunities.
As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees.
In addition, we reimburse tuition for certain eligible programs or classes.

This listing is sourced directly from M Arthur Gensler Jr & Associates Inc.'s careers page and normalized into a canonical job model.