LawZero
Operations Admin Lead – Executive Office
Montreal
Sponsorship not specifiedDetected 7 days ago
Agentic AIProject ManagementLogisticsResearchLeadershipCommunicationCollaborationOrganizational Skills
About the role
- The successful candidate will also work closely with Professor Yoshua Bengio's office at Mila (the Quebec Artificial Intelligence Institute) to coordinate the administrative activities associated with his role as Co-Chair of LawZero.
- Why this role is unique This role goes beyond simple administrative management to become a true strategic driver.
- Its scientific direction is based on new research and methods proposed by Professor Yoshua Bengio, the most cited AI researcher in the world.
Responsibilities
- Email Management: Manage email inboxes dedicated to LawZero
- Proactive Communication of Priorities: Extract and forward relevant calendar and travel information to the LawZero executive team to optimize strategic opportunities.
- Support for triage: Develop a protocol for triaging requests, in collaboration with Yoshua Bengio's office team, to approve, decline, or delegate invitations and opportunities for all members of LawZero's executive team.
- Continuous Improvement: Analyze, propose, and implement tools or templates to automate and standardize document management and administrative follow-ups.
- Email Management: Manage email inboxes dedicated to LawZero; analyze, sort, and prioritize incoming messages to ensure that critical opportunities and strategic matters are addressed promptly.
- High-Volume Email Management: Demonstrated ability to manage massive email flows, distill key points, and draft responses independently.
- Collaboration: A natural ability to collaborate effectively with different teams, manage varied priorities, and maintain positive relationships.
- You will act as a key liaison, ensuring a smooth flow between management priorities, our partners' requirements, and our co-president's commitments.
- Manage email inboxes dedicated to LawZero; analyze, sort, and prioritize incoming messages to ensure that critical opportunities and strategic matters are addressed promptly.
- Develop a protocol for triaging requests, in collaboration with Yoshua Bengio's office team, to approve, decline, or delegate invitations and opportunities for all members of LawZero's executive team.
Requirements
- Email and Calendar Coordination: Proactively translate email requests into concrete actions on the calendar, anticipating logistical needs and the preparation time required for members of the executive team.
- Interpersonal Skills: A professional, advisory-oriented approach, a high degree of discretion, and the ability to interact diplomatically with a diverse range of partners and stakeholders.
Nice to have
- 2 to 5 years of experience in executive support or managing complex administrative operations, ideally in a multi-entity environment (connected ecosystems, matrix structures, or service firms).
Skills
- Why this role is unique
- The opportunity to contribute to a unique mission with a major impact
- Comprehensive health benefits
- A minimum of 20 days vacation per year upon start
- A minimum retirement savings employer contribution of 4%
- A team of passionate experts in their field
- About LawZero
- LawZero believes that AI should be cultivated as a global public good-developed and used safely towards human flourishing.
- For more information, visit www.lawzero.org
- You belong here
- At LawZero, diversity is important to us.
Compensation
- A minimum of 20 days vacation per year upon start
Benefits
- Generous flexible benefits designed to contribute to your well-being
Company info
- Your mission is to organize our day-to-day operations, anticipate logistical needs, and ensure that the executive team can focus its efforts on high-impact mission objectives, while guaranteeing the consistency and quality of our operations on an international scale.
- We welcome applications from highly qualified individuals interested in working towards our mission in a respectful, inclusive and collaborative setting.
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This listing is sourced directly from LawZero's careers page and normalized into a canonical job model.