Omen AI

Executive Assistant

San Francisco, CA

Sponsorship not specifiedDetected 23 days ago

CRMSalesLogisticsProcurementRecruitingResearchCommunication

About the role

As our first Executive Assistant, you will be the CEO's force‑multiplier and the operational backbone that keeps our people, office, and R&D facility running smoothly.
This role requires a balance of meticulous tactical execution and high-level judgment.
Be the CEO's Force-Multiplier: Anticipate needs, triage priorities, and protect the CEO's time and energy with proactive planning and crisp execution.

As we expand into highly sensitive enterprise environments, you will be trusted to handle confidential information, manage complex logistics, and maintain the highest standards of operational excellence while supporting a fast-paced, rigorous team.
Manage a dynamic, multi-time-zone calendar; sequence priorities; and make rapid, high-judgment scheduling decisions.
Coordinate pipelines, schedule interviews, run a stellar candidate experience, and own day-one readiness (equipment, access, docs)-ensuring tight alignment with our security and compliance protocols.
Research enterprise targets, build and maintain lists/CRM, coordinate intros, and track pipeline from lead to first meeting.
Book itineraries, lodging, and ground transport for the team; manage visas and changes; optimize for cost, time, and absolute reliability.
Support scaling office operations as the team rapidly grows.
Complex Calendar Operations: Manage a dynamic, multi-time-zone calendar; sequence priorities; and make rapid, high-judgment scheduling decisions.
Drive Hiring & Onboarding: Coordinate pipelines, schedule interviews, run a stellar candidate experience, and own day-one readiness (equipment, access, docs)-ensuring tight alignment with our security and compliance protocols.
Relocation support to San Francisco

2-5 years of experience supporting founders or C-level executives in a fast-paced, high-growth environment.
Familiarity with ATS systems (e.g., Greenhouse), Apple Business Manager/MDM, vendor/procurement basics, event coordination, and light sales operations.

Omen AI is building the diagnostic layer for the world's most critical infrastructure. We are looking for an experienced, high-agency Executive Assistant to support our CEO and establish the operational foundation for our growing team.
The Role As our first Executive Assistant, you will be the CEO's force‑multiplier and the operational backbone that keeps our people, office, and R&D facility running smoothly. This role requires a balance of meticulous tactical execution and high-level judgment. As we expand into highly sensitive enterprise environments, you will be trusted to handle confidential information, manage complex logistics, and maintain the highest standards of operational excellence while supporting a fast-paced, rigorous team.
Core Responsibilities
Omen AI is building the diagnostic layer for the world's most critical infrastructure.
We are looking for an experienced, high-agency Executive Assistant to support our CEO and establish the operational foundation for our growing team.
Who We Are Omen AI is building the diagnostic layer for the world's most critical infrastructure.

This listing is sourced directly from Omen AI's careers page and normalized into a canonical job model.