Harvest Midstream

26-084.U1 - Executive Administrative Assistant

Houston, TX

Sponsorship not specifiedDetected 30 days ago

ExcelSAPLogisticsLeadershipCommunicationCollaborationProblem SolvingMentoringPublic SpeakingMicrosoft Office

About the role

The EA serves as the problem-solving point person over a wide variety of matters.
The EA is highly strategic and facilitative and requires a combination of focus and flexibility as well as a willingness to play an active, behind-the-scenes role.
The position frequently handles special projects as directed.

Proactively manage the executive's complex calendar, prioritizing and coordinating meetings, appointments, and events to optimize time and ensure alignment with business priorities.
Schedules all meetings and appointments; provides all telephone support, including screening; greets visitors on behalf of the executive and Harvest Midstream team.
Support executives with various projects including communication, file management, invoice management and tracking, creating, and updating forms, filing agreements, creating spreadsheets and power point presentations, and other similar functions as directed.
Manage office supply inventory and departmental needs, including coordinating orders and serving as a liaison for resolving IT and technology-related issues to ensure uninterrupted team operations.
Maintain the highest level of confidentiality in handling sensitive personal, financial, and business information, always exercising sound judgment and discretion.
Coordinate complex travel arrangements and develop detailed, customized itineraries to ensure efficient and seamless executive travel experiences.

Ability to complete multiple, diverse tasks of differing priorities without close supervision.
Proficiency in the use and application of the following software:
Required: Microsoft Office Excel, Word, Outlook and PowerPoint
Required: Associate or bachelor's Degree from an accredited four-year university or college.
This role handles frequently changing daily events and must be available for meetings and events that take place in the evenings.
Associate or bachelor's Degree from an accredited four-year university or college.
Minimum of 10 years of administrative experience with at least 5 of those being executive-level office experience, with a demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
Maintains composure under stressful conditions and handles complex problems with minimal supervision.
Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, external clients, business partners, prospective business partners and the public.
Excellent written and verbal communication skills.
Outstanding administrative and organizational skills.
Preferred: SAP, iManage or other similar document management systems
Education Requirements, Certifications, Licenses, and Registrations:

Actively support and contribute to the company's mission and vision through reliable, high-quality work

Serve as a professional point of contact for external customers, business partners, and prospective clients, fostering strong relationships and representing the executive office with discretion and professionalism.

This listing is sourced directly from Harvest Midstream's careers page and normalized into a canonical job model.