Mindgruve

Office & Facilities Manager

San Diego, CA · Contract

Sponsorship not specified$71k-$75kDetected 1 day ago

AccountingExcelLogisticsOnboardingCustomer SupportLeadershipCommunicationProblem SolvingOrganizational SkillsMicrosoft Office

About the role

5000 and Adweek's 75 Fastest Growing Companies, we're constantly looking for "A" players to join our team.
The rapid growth is attributed to our strongest asset - our people.
Mindgruve is a place where every opinion is valued.

Maintain office cleanliness and organization, ensuring supplies (kitchen and office) are well-stocked at all times and displayed in a tidy manner, and office equipment is in good working order.
Manage all local meeting logistics for leadership and clients as applicable (i.e. meals, hotels, ground transportation, airfare, reservations, etc.)
Support team members with administrative, accounting, and operational requests.
Partner with Accounting to manage bill payments, process reimbursements, and resolve discrepancies.
Partner with HR and IT to support new hire onboarding (equipment, workspace setup, new hire documents, onboarding and administrative assistance), and offboarding (collecting equipment, coordinating logistics).
Coordinate building maintenance, interior office signage, workstation furniture & security with applicable third-party vendors.
Manage inventory of office janitorial supplies and orders as applicable.
Maintain and manage vendor relationships (i.e. janitorial, shredding, coffee/water, shipping, office machinery, etc.).
Manage office key inventory and management of key fobs.
Conduct regular inspection of the building interior to address issues and remedies as necessary.

Associates Degree in Business, Accounting or related field preferred.
4+ years of general office management experience.
2+ years experience supporting an executive.
Exceptional customer service skills.
Highly organized and detail oriented, with the ability to handle multiple simultaneously.
Excellent communication skills, including verbal and written.
Professional demeanor with the ability to interface with poise and confidence with leadership and clients.
Ability to ensure confidentiality with business matters and employee privacy.

Salary: $70,500 - $75,000 (Pay range is based on a market reference point and potential job offers may vary based on the skills, education, experience and geographic location of the individual candidate. The compensation range reflects base rate only.)
Compensation will be commensurate with experience. Additionally, for eligible full-time employees, we offer a competitive benefits package including medical insurance, dental insurance, and vision insurance

We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Oversee all daily office operations, including opening/closing routines, compliance with health and safety standards, and enforcement of security protocols.
Assist HR with coordinating office events, celebrations, happy hour, holiday parties, and volunteer activities, serving as the office ambassador and culture champion.
a flexible spending account
and a 401(k) retirement plan with matching.
however, based on business needs and unique job functions, some roles may be eligible for remote work. (Bonus points if you're bilingual in Spanish and/or Portuguese.)

This listing is sourced directly from Mindgruve's careers page and normalized into a canonical job model.