Wealthsimple

Event Specialist (6 Month Contract)

Remote (Canada)

Sponsorship not specifiedDetected 14 days ago

AccessibilityLogisticsVendor ManagementOrganizational Skills

About the role

As the Event Specialist, you are the logistical expert behind Wealthsimple's most important internal moments.
From company-wide gatherings to team offsites and in-office experiences, we focus on execution excellence, thoughtful details, and creating spaces where people feel connected, energized, and proud of the work they're doing.

Own the full execution of all major internal events, including company-wide gatherings, team offsites, and large in-office takeovers (e.g., team Go Days).
Partner with Employee Resource Groups (ERGs) providing hands-on logistics support, vendor coordination, and budget guidance to bring community and cultural programming to life.
Lead end-to-end vendor management for events, including catering, A/V, venues, rentals, and entertainment - owning contracts, timelines, and delivery quality.
Proactively identify risks and develop contingency plans to handle last-minute changes or issues.
Track event budgets end to end, manage invoices, and deliver clear post-event budget reconciliation and reporting.
Coordinate large group bookings for desks, meeting rooms, and common spaces to support team visits and offsites.
Manage logistics for external guests attending events, including special access needs (security, building access, elevators) and vendor coordination.
Own event-related travel logistics for teams, ensuring seamless in-person experiences for employees traveling to and from offsites.

Run post-event surveys, gather feedback, and translate learnings into concrete improvements to how events are planned and executed over time.
5+ years of experience in corporate event planning or complex logistical coordination, ideally in a fast-paced technology or high-growth environment.
Strong track record managing event budgets, reviewing vendor quotes, and delivering accurate cost reconciliation.
Excellent judgment and the ability to stay calm, decisive, and solutions-oriented in high-pressure, live-event environments.
Highly organized, detail-oriented, and motivated by execution excellence.

🌴 20 vacation days, 4 wellness days, and unlimited sick and mental health days per year

The Workplace Ops team creates the physical spaces that define Wealthsimple's culture, brand, and employee experience, designing the moments that bring Wealthsimple's culture to life.

This listing is sourced directly from Wealthsimple's careers page and normalized into a canonical job model.