Harvard University

Coordinator, Sponsored Research

Boston, MA, United States

No sponsorshipDetected 6 days ago

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About the role

Help facilitate school-level review and approval processes for externally funded proposals.
Enter and update data in institutional and sponsor submission systems.
Assist with budget preparation using established templates and guidance from Sponsored Research team.

Reporting to the Director, Research Facilitation, the Coordinator provides a broad range of funder, pre-award, and post-award process expertise and support to HBS faculty and researchers engaged in sponsored research and to other staff working to support research initiatives and projects throughout the School.
Proposal Support
Review and assemble complete proposal package (e.g., biosketches, current and pending support, facilities & resources) for completeness and routing under guidance of the Director of Sponsored Research and Manager, Research Administration.
Budget & Documentation Support
Validate fringe, indirect rates, and standard cost elements using approved institutional and sponsor rates.
Support administrative and financial documentation associated with proposal submissions.
Support for families and caregivers

High school diploma, GED, or equivalent required.
5+ years of experience in an academic, sponsored research, grants administration, or comparable administrative environment required.
Experience supporting structured processes, managing documentation, or working with data tracking systems.
Collect required compliance documentation and supporting materials, including disclosures and certifications.
Support preparation of budget justifications and required sponsor forms.

Collaborative, creative problem-solver, excellent team player with maturity, judgment and diplomacy, comfort with ambiguity and changing priorities.
Excellent written and oral communication skills, strong attention to detail, and ability to work collaboratively across teams and units with faculty and staff throughout an organization.

A strong customer service orientation with experience exercising diplomacy with high profile clients.
Takes initiative and ownership of work, following through to completion and executing with an appropriate sense of urgency.
Standard Hours/Schedule: 40 hours per week, overtime eligible role
Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
Pre-Employment Screening: Identity
Other Information:
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Work Format Details

Our benefits include, but are not limited to:
Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our Benefits & Wellbeing Page.

We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives.

Harvard University is unable to provide visa sponsorship for this position
Work with PIs and their research teams for end-to-end proposal development and submission, and ensure formatting, editing, and all other sponsor- and opportunity-specific requirements for proposal submission are met.
Enter and update data in institutional and sponsor submission systems.
Validate fringe, indirect rates, and standard cost elements using approved institutional and sponsor rates.

This listing is sourced directly from Harvard University's careers page and normalized into a canonical job model.